L2B Blog: What are Projects all about?

What are Projects all about?

The question I get asked the most being a Projects researcher is… ‘What are Projects all about?‘.

It is early days in 2018 and my understanding levels are still rebooting after the holidays. I thought I would try and provide an explanation that may be a little tongue in cheek and also help people remember easily what Projects are all about. So, in my analogy, I decided to do a comparison between Projects and Fishing (in my head this means only fly fishing, but you can use most fishing for this analogy).

 

Projects vs Fishing

What happens in a Project? Well, we follow the full life cycle of the Project (think of it like your life, from birth until your eventual end). Now a Project can be broken into a few defining stages, which is how we put our information into groups to make it easier to follow, understand and find your best area of benefit from a business perspective. So without further adieu, here are the various stages broken down for your ease of reference.

 

 

Projects Planning
 

Conceptual

Projects

This consists of the appointing of the Client or Developer, Feasibility study, acquiring of funding and Request for Proposals (RFP).

Fishing

Your mind starts hatching a plan for getting away and going fishing. You are looking at your bank balance and wondering if this is a feasible decision.

(Click here for examples of this Project stage)

 

Procedural

Projects

Here the basic design is conceived along with the geotechnical study, EIA process, Town Planning and appointment of Professionals who will carry out these and other duties.

Fishing

You begin to look at the calendar and note when the public holidays are, what the weather is expected to be at the time (we all know how that effects fishing), the distance needed to travel and the people that will be involved in this trip.

(Click here for examples of this Project stage)

 

Design

Projects

The detailed design is completed and the Bill of Quantities prepared.

Fishing

You search fishing forums and websites, as well as Trip Advisor, Lodges and Google reviews for the best places to visit that, will supply your (fly) fishing needs.

(Click here for examples of this Project stage)

 

Projects Construction Design

Tender

Projects

The Project is sent to an Invited list of Bidders to Tender or goes out to Open Tender and once the Bids are received, negotiations with Contractors proceed.

Fishing

You make a decision on where you are going to fish and stay; book and pay. You alight in your chariot with all the correct tackle and head to your destination.

(Click here for examples of this Project stage)

 

Awarded

Projects

The Main Contractor is Awarded and applies for permits to begin on site.

Fishing

The weather is perfect, the fishing permit is in hand and as your line sinks into the watery depths, you feel a definite tug as you hook what feels like a bus of a fish.

(Click here for examples of this Project stage)

 

Projects Awarded

Underway

Projects

The process goes ahead with Site Handover, Site Establishment and the commencement of the actual construction work.

Fishing

Your experience and skills come into play in fighting your fish, cleverly steering it away from weeds and avoiding logs and rocks.

(Click here for examples of this Project stage)

 

Complete/Cancelled/Postponed

Projects

The project is either classified as Complete, Cancelled or is Postponed.

Fishing

You successfully land the fish, or you lose the fish. The line wraps around either a tree, gets stuck in the weed or the hook breaks and the fish lives to fight another day.

(Examples can be found on the following links: Complete, Cancelled, Postponed Project stages)

 

Projects vs Fly fishing

 

 

And there you have it! Projects explained in a fresh and easy way. Parcels of information that help your business get a foot in the door at the right time. If you want to find out which stages are the best for what you do, take a look at ‘At which point in the Project Life Cycle can your Business find Value‘.

If you want to take a look at the other services we provide, you can take a look at ‘Snoop our Services‘.

How many fish are you planning to catch this year? Which of those fish will keep your Business in the black? Maybe taking a look at our Project service will help your Business and get you out fishing more often. If you are interested, pop me a comment on the Blog with your mail address or mail me at CarmenB@L2B.co.za and I will be sure to be in contact with you.

 

Until then, have a fantastic day.

 

Picture sources

1 https://pixabay.com/get/eb3cb20c28f5053ed95c4518b7494090eb70e4d704b0144093f0c97ba1ebb4_960.jpg

2 https://pixabay.com/get/eb33b90d2ef0003ed95c4518b7494090eb70e4d704b0144093f0c97ba0e5b7_960.jpg

3 https://pixabay.com/get/ea35b2082ff3093ed95c4518b7494090eb70e4d704b0144093f0c97bafe9b6_960.jpg

4 https://pixabay.com/get/e834b5062df4033ed95c4518b7494090eb70e4d704b0144093f0c97bafe5b3_960.jpg

 

 

About Carmen Barends

Social media adventurer for Leads 2 Business, exploring new frontiers and taking new ground. “Not all those who wander are lost.” JRR Tolkien

Did You Know #DYK – Painless ways to save more money

Painless ways to save more money

First of all, I don’t think there any painless ways to save money. It is far easier and more fun to spend money. Saving money leans to the more boring and responsible decision making aspects of our lives, and sometimes you just don’t want to be any more responsible than you already are. Even if it’s better for you. In the long run. But you’re not dealing with the “long run” now, are you? Plus “saving more money” implies that you are saving money currently, and have extra money to stash away. Everyone’s financial situation is different. Some are more fraught than others. Maybe you only have to support yourself, and you can be a little bit more reckless since your decisions and choices only affect yourself. Perhaps you have people that are dependent on you, so your decisions have to take others into account as well. There’s only so many that can fit into a fridge box under a bridge (worst case scenario). I do have people dependent on me. So I approach my money from a variety of angles. Do I have all the answers? Hardly, she chuckles while not making eye contact with the credit card bill. Do all the little tricks work all the time? Nope. You see there’s this thing called “life” and it tends to happen at the worst possible time. But if you don’t have a plan or an approach, then there’s no getting anywhere.

 

Monthly Bills:

Write everything down – Whether you have a little budget you fill in each month or whatever, keep track. Not saying something because “you forgot” or “you didn’t get a bill” (our Municipalities are not the most reliable), is the easiest way to get behind. Writing everything down also allows you to compare month to month, and address any weirdly high bills, and follow up when you haven’t received a bill/ statement.

Annual Bills – Make note of your Annual bills as well. Know when your licences need to be renewed (e.g. TV, car and drivers’) and any other once a year expense (e.g. annual vaccines for the pets). You’ll be able to plan for these expenses and won’t be caught short and avoid any additional costs involved for being late (i.e. fines)

Annual Instalment Increases – Know when your instalments go up. Medical aid, Retirement Annuities, Insurances, Membership fees etc will all have an annual increase of some sort. Make note of when they go up and make note of what the new fees are. Can you ask for a discount or negotiate a different rate? If you aren’t paying attention, you will never know.

Save – Treat your monthly savings as an expense. I don’t care how much you put away each month, put something away. And make sure you can’t touch it easily. A 32-day call account is a good option for this.

 

Debt:

Are you serious about getting out of or reducing your debt? And I’m not talking about talking about it. Like everything in life, seeing is believing and doing is the hard part. Wishing it away doesn’t work. If you are not serious, then it’s not going to happen. Worrying about money is corrosive. And debt is a hole we dig for ourselves while lamenting and weeping about how deep the hole is we’re currently standing in and still digging. Everyone has debt in some form or another. I was completely debt free for all of a couple of seconds awhile back. Lovely feeling. Short-lived. Working to get back there. If you are not willing to make the hard decisions (read: not fun decisions) then shut up about your debt. And here’s another kick in the guts; it’s your fault you are in debt. (Shock! Horror!) No one else’s fault, but your own. (Disclaimer: In the case of identity theft, it’s not your fault. Bad luck. I hope it works out) So where do you start:

DO NOT make more debt – Simple. Straightforward. Draw a line in the sand, and do not cross it. Debts breed debt. So stop making more. Suffer but do not make any more debt.

Write EVERYTHING down – Do not be conservative or selective. Don’t write down only the big stuff. Write down who you owe, how much you owe and how much you pay them each month. Be ruthless. You can’t begin to start clearing it all if you don’t know the numbers. It can be daunting but suck it up. Make that list, and keep track every month. You want to be able to know at any given point how much you owe who and how much longer it’ll take to pay them off. Plus this will also allow you to see the horror that is “interest”.

Snowball payments – Once you’ve paid off one creditor, add that instalment to the next creditor on the list. You won’t miss the money, as you haven’t had it up to this point to put it to work. This allows you to speed up your repayments. Keep doing this until everything is paid and you are free and clear. Once you’ve paid off accounts, especially clothing accounts, close them. If you got into trouble with them in the first place, then they’re not working for you. Cut up the cards.

Bonus’ and unexpected windfalls – Depending on the sum, depends on what you do with it. If you are drowning in debt, any unexpected windfall triggers the “spend till we drop” knee-jerk reaction. I, however, hate being asked what I did with a large sum of money and not being able to actually pinpoint where it went. It’s different if you can say “Oh it went to the last holiday” or “the house or car”. Having to answer “I don’t know” is quite disheartening, especially if the money could’ve helped you in quite an impressive way and if you’ve just spent 10 minutes bemoaning your own financial status. If your huge wad of cash isn’t big enough to completely wipe out a particular pile of debt, stick it away into a savings account until it is big enough. If it is big enough, pay off the debt. Kill it, kill it dead. This is the boring and responsible decision making part of your life. This is where you choose to be serious or not. Urgh….so not fun.

Know it takes time – Be patient. Persevere. It might seem never-ending, but it will end and you will have reached your goal. And you might get to brag that you are “DEBT FREE”. Not many get to do that.

 

Saving

Everyone should be saving each month. It doesn’t matter how much you start with, as long as you start. Saving tends to be goal orientated. You’re saving towards something. They say that you need to have an Emergency Fund (3 to 6 months of living expenses), Short Term Goal (annual expenses) Mid-term Goal (holidays etc) and Long-Term Goal (Retirement). To say that this is overwhelming is an understatement.

Emergency Fund is basically in case of retrenchment. Should you get retrenched, you still have bills to pay and you should be able to live off this Fund until you get back on your feet. If you already have retrenchment cover in place; then you’re pretty much covered here. And good for you but a little extra can’t hurt.

Short Term Goal can be a fund for your annual expenses. You know how much your annual expenses will come to, so you save up to cover these. No scratching around for money to renew your Drivers License, as you’ve already saved towards it.

Mid-Term Goal is usually the fun ones. You plan on going on holiday or buying a new car or house. It’s not hard to be motivated to save towards these kinds of goals as they add to life’s little joys and they are something to look forward to.

Long-Term Goal is your plan and saving towards retirement. Unfortunately, you have to think about retirement and plan now. You can either have a Provident Fund, Retirement Fund, Retirement Annuities or a combination as well as a good old-fashioned savings account with awesome interest that you don’t touch for 30 to 40 years. The Grant for Older Persons (previously known as the Old Age Pension) is R1500.00 a month. Can you live on R1500.00 a month now? No? Then you won’t be able to do it when you’re retired either. If you already have a plan in place, then pay attention to it. Know how much it’ll be worth when you retire.

 

To Start Saving:

Have a Plan – Know how much you need to save each month and how long you need to save to reach your end goal. Do the maths.

Cut back on Expenses – Go through your monthly expenses with a fine tooth comb and see where you can cut back. Do you buy lunch each day, when you can bring lunch to work? Are there cheaper more cost effective options for your monthly shopping? Check your banking fees and cell phone account. Question everything. Are you paying towards a monthly Gym membership but have never gone? Cancel it. Go through your cupboards and use up what you already have so you don’t have to buy more. You will have to sacrifice. Whether you’re saving for an overseas trip or saving to pay off your debt faster; you will have to go without. Accept it now.

Create a No Spend Tracker – If you are serious about cutting down on your daily spending, then keep track. It’s generally the small daily amounts that fly under the radar that add up, so make yourself accountable. How long can you go without spending anything? See example here

Loyalty Rewards – Once these accumulate, these can be quite helpful. Know what loyalty points you earn where, and if you aren’t earning them; sign up.

Join a Savings Club – A Savings Club takes commitment. If you are not serious about paying in each month, then don’t even think about it. These only work when everyone who participates is on the same page and has respect for the process. If you are serious, a Savings Club can be your annual nest egg to be used wisely.

Sales and Specials – Slightly counterproductive in advocating saving of money but taking advantage of specials and sales can be extremely helpful. Stock up on 3 for 2 specials for toiletries and non-perishable items and bulk buy. If you have a nice stockpile built up, who knows how long you can go without having to spend anything again. Obviously, within reason. You’re not a doomsday prepper preparing for the apocalypse. Buy birthday and Christmas presents throughout the year. December and January are traditionally quite lean months for myself, so if I have all my Christmas presents bought before December; this helps a great deal

Add extra to monthly bills – By the end of the year, you would’ve built up a nice credit and can actually skip those bills over either December or January. The extra cash can either carry you through these lean times, help prevent more debtor can go into your savings.

Money matters are something that we have to learn from experience. So set yourself a goal and make smart choices. It won’t be easy or quick, but it will be worth it.

About Claire Donaldson

I started working at Leads 2 Business in February 2005, and have served as Head of Department of Daily Tenders from 2007 until the present. I oversee both the Daily Tenders South Africa and Africa Departments.

Did You Know #DYK: Market Intelligence

posted in: Did You Know 0

Using Intelligence in your business approach.

 

Businesses often make the mistake of surveying their marketing landscape and assuming what works now will work in 5 years’ time. Economic fluctuations continuously occur and these will affect spending. An economic downturn means fewer opportunities with the same number of competitors.

 

Gaining competitive advantage means having clear objectives:

Streamline your approach; know your industry, know your competitors, have solid knowledge of your company’s strengths and points of differentiation.

Be flexible; regularly assess industry movements, use available information and align your strategies to fit current trends.

Plan ahead; determine which areas to focus on and ensure you are prepared to respond to the inevitable challenges.

 

Tracking trends and fluctuations give you a steady overview of your corporate landscape, utilise the data to allocate necessary time and resources to the areas that will grow your business.

 

Using our construction leads platform, we’ve given a breakdown of tenders for each of South Africa’s provinces, including the most populated tender types:

 

Construction Intelligence
Top Tender Industries – Leads 2 Business

 

If you are interested in becoming one of our subscribers, please visit our website.

To view notes with screenshots on how to use our website, please visit our Wiki site.

To view more articles, please visit our blog.

About Lee Finch

I started my journey at Leads 2 Business in 2004 as an account executive. In 2006 I moved over to MAPRO (Marketing, Advertising and PRO), and in 2012 I became a Director. It’s exceptionally rewarding being a part of the Leads 2 Business team. I’m incredibly proud of the achievements and business ethos and I’ve always firmly believed we offer a valuable service, fine-tuned to our subscriber needs. I am a Mom of two beautiful children, a lover of human interaction, laughter and light, sprinkled with a generous dose of fun.

Did you Know #DYK: How much time is needed when pricing?

posted in: Did You Know 0

Pricing Online

All’s well that ends well. While I believe this to be true, I also believe there is another equally important truth – all’s well that begins well. Especially so in the Construction Industry.

An Industry that commands the unforeseen be seen today.

An industry where the smallest miscalculation will lead to errors of massive proportions.

An industry whose success depends as much on the right planning as on the right execution.

Leads 2 Business understands how crucial accurate, timeous pricing is, and believe that ‘nothing is more expensive than a missed opportunity’

 

Request for Quotes

Submitting accurate pricing is critical in any type of construction business.

Estimate too high and you win fewer jobs; too low and your profits disappear.

So, it’s important to get it right every time!

How do you submit a Request for Quote (RFQ) as accurately and as timeous as possible?

 

Let’s explore two possible scenarios:

 

Scenario 1

On receiving a Request for Quote (RFQ) you attempt to print it out, but….. there’s no paper in the printer, mumbling to yourself you open a new ream of paper, slam it into the printer tray and attempt to print again.

You got this, just breathe.

Okay, it’s printing!

Now that you have your freshly printed RFQ on your desk you start typing away on your calculator: add the three, carry the one divide by four, or was it add the one carry the four and divide by three???

This is getting stressful….

A few checks on Google along with a splash of Tip-ex here and there and BOOM you finally have yourself a complete handwritten RFQ! Not bad for a couple of hours work!!

After double checking all is correct (fingers crossed), and feeling rather satisfied with yourself, you bundle the lot up and caress it down the throat of the office fax machine, only to find out that the fax jammed, your document is in tatters and you are seeing red.

Following a few choice words with the poor new IT guy, you calmly place your head in your hands and walk back to your desk to start the tedious process again….

Estimating by hand is time-consuming, frustrating and is detrimental to the well being of the poor new IT guy.

 

Online pricing beats faxing

It’s time to bin the fax machine

 

Scenario 2

You respond by pricing online using the Leads 2 Business website.

Online? Tell me how!

By registering to the Open Quotes service offered by Leads 2 Business you can price online, edit your Profile settings which include your Trades and Serviceable Regions and send your prices to Buyers without waiting for them to ask you for a price first.

Pricing online will not only ensure you rank higher than your competitors it will also:

Save You Time with easy options to download, decline and archive RFQ’s, as well as the ability to send your prices to multiple buyers at once.

Centralised Storage & No More Paper means you can now have a detailed record of all RFQ’s received, priced, declined and archived, kept safely online.

Drawings are easily accessible and available to download.

 

Open Quotes provides you with the ability to:

• Pro-actively respond to RFQ’s using Bill Extracts
• View and price other jobs that match your company trade
• Forward your pricing requests to your company
• Stay current with recent Award notifications

You will be notified when a contract has been awarded, giving you the edge over your competitors.

You will be provided with the following information:
• Awarded Contractor
• Contact information
• Contract Value
• Site occupation

As a new Open Quotes subscriber, you will have a premier listing of the New Vendors showcase for a 30 day period, allowing Buyers to view your business offerings.

You will be able to see which Buyers prefer you and interact directly with them regarding your service and product offerings.

So how much time is needed to price? When using Open Quotes from Leads 2 Business, not much time at all!

But don’t take my word for it Click Here and find out for yourself.

 

Sources:

Kicking

Printer on Fire

 

About Mark Meyer

I joined Leads 2 Business in February 2009 and serve as IT Director.

Did you Know #DYK: EIA Processes Explained

Ultimately when I was chosen for this topic, my first thought when hearing “Environmental Impact Assessments” (EIA’s) was little butterflies, tree huggers and strange frogs of which there are only 2 left. But there most certainly is a lot more to it!

 

First things first… what exactly is an EIA? Very simple really, thanks to my bestie, Google: “Environmental Impact Assessment (EIA) is a process of evaluating the likely environmental impacts of a proposed project or development, taking into account inter-related socio-economic, cultural and human-health impacts, both beneficial and adverse.”

EIA Process
Environmental Impact Assessment (EIA)

Source

 

Still not sure? Let’s get to it then!

 

EIA in South Africa all started back in the ’70’s. It started out voluntarily until 1997 when the government passed EIA regulations under the old Environmental Conservation Act (Act 73 of 1989). Activities, such as projects, policies, programmes and plans, which have a significant effect on the environment must be investigated and assessed, to bring any valuable concerns to light. This does not, however, mean that the project won’t move forward, the EIA test is to gain clarity so that developers/clients are made aware of any impacts the project will have on the environment or culture upon completion.

 

There are two levels of assessment, namely: a Basic Assessment process and a full EIA. The full EIA process entails the following steps:

1. Screening
2. Scoping
3. Assessment study
4. Review
5. Decision-making
6. Follow-up

 

The length of the EIA will depend on the project under review. The process usually lasts between 6 and 18 months, approximately the same length as the feasibility study. Now, let’s have a look at each step individually and what each step of the process entails.

 

Screening:

This process is completed by the relevant authority at national, provincial or local level. As previously mentioned, there are two levels of assessment. Basic assessments are done to streamline the EIA so that smaller projects/activities (ie. road widening, construction of dams below 5m in height etc) are not subjected to a full EIA. These assessments, therefore, do not include a scoping phase. An Environmental Assessment Practitioner (EAP) is required to determine whether a basic assessment or full EIA is required. The EAP will consult with the public, designated competent authority and relevant stakeholders. The input by the stakeholders is required before submitting the screening report for screening decisions by the DEA. A full EIA is needed for projects that will have an effect on a national protected area. In these instances, the Minister is designated as the competent authority. The estimated time frame for the screening process is 30 days.

 

Scoping:

Scoping is the process of identifying the key environmental issues and is the most important step within an EIA report. Scoping is important for two reasons: a.) so problems can be pinpointed early allowing mitigating design changes to be made and b.) to ensure that detailed prediction work is only carried out for important issues. Scoping is only required for projects that undergo a full EIA. An approved EAP may be appointed at this stage. After the application is submitted, the proponent must:

  1. Conduct the public participation process;
  2. Give notice in writing of proposed application to any state agency with jurisdiction over the proposed activity;
  3. Open and maintain a register for public participation;
  4. Consider all objections and representations received from interested and affected parties;
  5. Identify relevant issues, potential environmental impacts, alternatives of the project activity;
  6. Prepare a scoping report which must be reviewed and commented on by all concerned parties;
  7. Give interested and affected parties an opportunity to comment on the scoping report;
  8. Submit the scoping report to the competent authority for review and decision-making.

Once all documents are submitted, the competent authority makes the decision on whether the report has been approved, rejected, or if amendments should be made. Scoping is done to identify key interest groups, both government and non-governmental. Individuals who are affected by the project need to hear about it as soon as possible. The estimated time frame for the scoping process is 30 days.

 

Assessment and reporting:

Once the scoping report has been accepted, the EAP will begin with the approved plan of study for the EIA. The applicant or EAP may appoint an expert to carry out a special study or a specialised process. The contents of an EIA report include the details of the appointed EAP, the description and location of the project, a description of the environment that may be affected, details of the public participation process, description of the needs of the project, description of the potential alternatives to the project and their analysis along with the indication of the adopted methodology, a summary of the findings and recommendations of any specialist report, all environmental issues identified with significant impacts, assumptions, uncertainties and gaps in knowledge. Reasoning as to whether the project should or should not be authorised, a draft EMP and copies of any specialist reports and any specific information that may be required by the competent authority. For projects that require a Basic Assessment, a Basic Assessment Report (BAR) is required.

 

Review:

The competent authority and other relevant authorities are responsible for the review, they can either accept the EIA report or refer it for specialised review by a team for their comments, this is usually the case where technical knowledge or a high level of objectivity is required. The time frame for the reviewing report is 60 days. For a Basic Assessment Report, the competent authority has 30 days to accept, reject, suggest alternatives, or to subject the report to a full EIA.

Decision-making:

After the EIA report is approved, a decision is taken on whether an environmental authorisation is granted for the activity. This is required before any activities can begin by the developer. The granting of an environmental authorization does not necessarily lead to project approval. Other licences separate from the one issued by DEA have to be received from other relevant authorities before proposed project activities can commence. The competent authority taking the decision on whether the environmental authorisation is granted or not can be the Minister of Environmental Affairs, Members of the Executive Council (MEC), the Minister of Mineral Resources for mining related activities, the provincial, or local environmental authorities with delegated powers. All decisions need to be made public. The competent authority must grant or refuse the environmental authorisation within 45 days. For Basic Assessments, the decision will be taken within 30 days from the approval of the BAR.

 

Monitoring, Compliance and Enforcement:

 

Compliance monitoring

Compliance monitoring

Monitoring is a mandatory requirement. The applicant is required to submit an Environmental Management Plan as part of the EIA study report. This should include the requirements for the management, monitoring and reporting of the impacts of the project on the environment throughout the life cycle of the project.

 

 

 

Non-compliance penalties

Non-compliance penalties

The competent authority may suspend an Environmental Authorisation for several reasons, i.e. if there are reasonable grounds for believing that the contravention or non-compliance with a condition of the authorisation causes harm to the environment, or if it is necessary to prevent such harm. Furthermore, a person is guilty of an offence if that person provides misleading or incorrect information, fails to disclose information to the competent authority, fails to comply with a request to submit an environmental audit report, fails to comply with any conditions granted in an authorised exemption and continues with a project for which an Environmental Authorisation was suspended. The punishment for the offence could be imprisonment for a period not exceeding one year or to a fine prescribed not exceeding R1 million, or (and this is the scary part) to both a fine AND imprisonment.

 

 

Public participation:

Public participation is required for projects that require only a basic assessment and projects that require a full EIA. However, there are no provisions for public participation during the decision phase and during monitoring of EIA activities. The public is given an opportunity to comment on reports and statements. The public is also informed about decisions and their reasoning.

 

Legal recourse:

A person who wishes to appeal against a decision must submit a notice of intention with the Minister in charge of the environment, the MEC or a delegated organ of state to the appeal authority. An appeal panel can be appointed to support the processing of the appeal. Recommendations are submitted to the competent authority in writing. The relevant authorities can then make a decision to the appeal.

In conclusion, Environmental Impact Assessments cannot give a precise picture of the future, much like we as South Africans don’t have an exact idea of where these “interesting” changes will take us. Environmental Impact Assessments enable uncertainty to be managed and to assist in correct decision making within the project process. A useful management general truth is to preserve flexibility in the face of uncertainty.

 

Sources: http://www.fao.org/docrep/V8350E/v8350e06.htm

http://www.eia.nl/en/countries/af/south+africa/eia

https://www.soas.ac.uk/cedep-demos/000_P507_EA_K3736-Demo/unit1/page_14.htm

 

If you are interested in becoming one of our subscribers, please visit our website.

To view notes with screenshots on how to use our website, please visit our Wiki site.

To view more articles, please visit our blog.

About Elaine Cockcroft

I started working at Leads 2 Business in January 2016 and form part of the sales team as Account Executive based in Gauteng.

Did you Know #DYK: Should you include VAT when pricing an RFQ

So the question is should you charge VAT when pricing an RFQ??

Well, I think we should start at the beginning.

RFQ's Received

What is an RFQ? It is a Request for Quotation.

 

 

As a vendor on the L2B site, you have the best opportunity ever!! That’s right, you guessed it! Main contractors use our site to search for vendors by using their trades. So let’s say one of your trades is the supply of bricks. Bricks fall under – Masonry Brickwork: brick, facebrick, nfx, bricklaying, masonry, lintels, brick reinforcement. The main contractor would then select your company from the list of vendors according to your trade.

 

Request for Quotation on (Crushed Stone, Gravel & Sand)

 

As soon as they have selected your company you will get an email directly from the buyer asking you to price.

RFQ Email

 

Exciting times! Not much effort had to go into that one. The main contractor chooses you! So now what to do? It’s time to price.

Terms & Conditions

On your Vendor dashboard, you will find your request for a quotation. All the drawings, specifications and the portion of the bill that pertains to you. Now the fun begins! Time to price! Always remember your Terms & Conditions! They are very important and you can either select the Standard Terms and Conditions or add your own. If you skip your terms and Conditions at the beginning, you would need to complete it before it will allow you to send the Request for Quotation.

 

Then comes the portion of the bill that you will need to be pricing on. The description, unit, qty, aptitude and then, of course, your rate or unit cost. Followed by the total. All done! Remember to copy yourself in on your pricing!

Items to Price

 

Question

 

 

 

 

So here comes that question again.

Should you include VAT when pricing an RFQ? The answer is No!

When doing an RFQ you will see we do not add VAT to the individual pricing and also state in your Terms and Conditions that the pricing excludes VAT (VAT should only be added to the total of the RFQ).

We do this as it is an industry norm not to add VAT when pricing. By adding VAT the buyer will think you are overcharging them which could result in the Request for Quote to be Awarded to an opposing company! So when pricing your RFQ please do not add the VAT to your pricing. Now you are ready to price when that email request arrives in your mailbox!

Now that you know how to price: Do you have the time?

Yes you do, see below:

Did you Know #DYK: How much time is needed when pricing?

 

Happy Pricing!

 

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About Connie van Tonder

I started working at L2B in April 2017 as an Accounts Executive. Not knowing too much about the construction industry. Learning new things every day and enjoying every second of it. Loving what I do!

Did you Know #DYK: What is a Private Project

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This is a vitally important question for companies in the construction industry, now more than ever!

Private SignSource

A Private Project is a project which is funded by a private developer which can be a private individual or company as opposed to public or Governmental organisations. You will find that private projects tend to go ahead quicker as there is far less red tape to go through and no corrupt tender processes. These will include projects such as shopping centres, townhouse complexes, private hospitals and schools and the list goes on.

So, you ask…why is this so important?

Running the risk of giving my age away…I am an avid listener of talk radio, which has recently, educated me on just how broke the South African government currently is. Now, of course, we all have opinions on how the government uses our taxes, and that is a whole different blog for a whole different day, but how does this all affect us in the construction industry?

There are a lot of people that I have been speaking to in the construction industry that will tell you that ‘No tenders are being awarded’… and this is exactly the problem that we are facing. Even though work needs to be done, and tenders may even be issued, the actual awarding of Governmental and/or Municipal projects is happening even slower than it used to due to no available budget. This, in turn, means that a lot of companies that rely heavily on public projects are not receiving as much, if any, work as they used to, and let’s face it, there’s not an awful lot that the average South African can do to change this.

Companies do still have the option to focus their attention on Private Projects but what you do need to know is that they work very differently than public projects.

A Private Developer will purchase land with the intention of developing that land, they will have to go through all the regular processes such as EIA, rezoning etc. They will also appoint a professional design team which will include Project Managers, Architects, Quantity Surveyors and so on. The consulting team will draw up the plans and specifications and once they are ready to go ahead a contractor will be appointed and they can start building from there…no big differences yet? Oh! But there are!

Private Projects very rarely go to open tender (and open tender being where the company publishes the tender out into the media allowing anyone to tender), instead, they will be invited or negotiated. This is not only for the contractors or sub-contractors but even for the consultants

Caution Construction ZoneSourcesteegs@intekom.co.za

How do I get invited?

This really comes down to who you know, at the end of the day.  Think of it this way, if you have R10 000.00 and you want to buy a washing machine, are you going to call the first person you find on Gumtree and make an EFT to them and then wait for delivery? Of course not, you will more than likely g somewhere you know, such as Makro, for instance. If you ask yourself why you do this, I am sure the answer will be that you trust them…mostly. If there is an issue you can take it back, if they don’t deliver when they say they will you can hold them accountable.

This works the same for Private Construction Projects. People will always trust people they know more than someone that has perhaps only sent them an email in the past and when, at the end of the day, that person is responsible for making sure everything is done right, they will use service providers that they know they can trust or if something does go wrong, they want to make sure they can get it sorted out.

Anyone that wants to get involved in the project will need to contact the Developer or the key players (depending on what stage the project is at) in order to get invited. Trust me, if you are not meeting with the relevant people, you are very unlikely to be awarded any work from them. Everyone, even you, have your preferred suppliers, whether it be for your cell phone, clothing, medical aid; and I do not dispute that developers will have their preferred consultants, project managers, and contractors will have their preferred suppliers for materials or sub-contractors but this does not mean that you have no hope of becoming one of their preferred suppliers. The key is to make yourself known to them. Make sure they remember you!

As a Leads 2 Business subscriber, you are already a step ahead of everyone else. You know WHO you need to speak to, rather than starting at a receptionist in the hopes that they might know who in their company is busy with something that you are interested in.

During my years in sales, I have heard some outrageous ways to get to see the person they are wanting to meet, but at the end of the day you don’t need to do anything crazy, you just need to get them to realize that they need to see you. Business is tight for all companies now and competition is rife so be memorable.

We get you to the doorstep, you need to knock on the door. Opportunity does not find you, but it is waiting for you! Red door Source

About Joanne Couto

I started with Leads 2 Business in April of 2013 as an Account Executive, was promoted in 2016 to Senior Account Executive, and then in March 2017, I became the Client Liaison Officer, where I now specialise in client retention and assisting the Sales Team in this regard. I believe whole heartedly in the service that we provide, knowledge is king!

Did you know #DYK: RFQ? Pricing? Drawings…. What?

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Picture this scenario… the phone rings…
a rather flustered voice comes through the phone..
Michelle!!! what’s this RFQ thingy…?
Who sent me this?
What must I price on?
Where can I find the Drawings…?
…. Specifications…? huh!?

     

 

These are just some of the questions I am asked on a daily basis. So let’s start from the beginning and break them down.

Leads 2 Business has an online pricing system, Leads 2 Quotes (L2Q), that is designed for Main Contractors to send out Request for quotes (RFQ’s) to suppliers and subcontractors (Vendors).

So you might be asking how is this going to bring in new business to my company? Once you receive an RFQ, you can download the drawings and specification from the Vendor home-page or RFQ mail. This will enable you to add your own terms and conditions, attachments and any important information the Contractor would need. The RFQ can be priced online and in return increases your rating on L2Q which will work in your favour when Contractors are sending out new RFQ’s as your company will be ranked higher.

 

We provide you with the Contractors details, so if you have any of those important questions about a specific section in the bill you will already have all the tools you need to get into contact with the right people.

 

If you are not subscribed to any of L2B’s services we have amazing staff that would be more than willing to assist you. Alternatively, you can subscribe to Open Quotes for a minimal amount, this will give you access to new opportunity’s to price to Contractors without them requesting you to price.

Now that’s what I call being proactive!

With a fresh approach to pricing and retrieving what you need to price efficiently and on time. Are you as excited? I am!

   

Let’s sum it up:

  • RFQ’s are sent via L2Q directly to Preferred Vendors.
  • Documentation and Specifications or any additional information that you might need regarding the RFQ can be found either on the L2Q website or by contacting the Contractor directly.
  • You can add your terms and conditions to your RFQ.
  • The more you price online, the higher your rating on L2Q.
  • New Open Quotes feature enables you to forward your pricing to other Buyers without them even asking you for a price.

 

Happy Pricing Everybody!!!!!

 

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About Michelle Herbst

I started working at Leads 2 Business in February 2014. I'm a Senior L2Q Account Executive for the Cape Town Region.

Did you Know #DYK: 3 Fundamentals you need to Know about Business Opportunities

Business Opportunities in 3 Steps

 

Sometimes you have to start at the end to get to the beginning.

I have always found that worked better for me. Like anything worth it, there is a price to pay. So I wanted you to know from the start what most people would tell you at the end. You can have the Open Quotes subscription for R60 per month (which is the equivalent of two double cappuccinos a month).

Stick around and let me tell you three fundamental steps to finding and getting more construction work.  Yes, I am talking Tenders, RFQ’s, Bill extracts and finding Awards. All that good stuff. So here we go….

Open Quotes

Step 1

Respond to RFQ’s Online

 

If you are in our Construction directory, you may well receive RFQ’s from Buyers when they are Tendering. You can price back via email, fax (does that even still exist??) or do it online and gain a host of other benefits.

Aside from the benefits in the abovementioned picture, you can access Drawings, Specifications, and Bill extracts. You also have our handy calculator to add your rates when pricing online with the ability to stipulate whether labour is included in pricing. You can add comments to the Buyer as well as attach additional documents if you wish.

When you are in your account, your pricing is only visible to you, so what you price is confidential but still available 24/7 online via your secure password. Pretty neat hey? This means you can pretty much price anywhere quickly and efficiently and beat the deadlines, leaving you with extra time to get life done.

Think of all the trees you are saving too! No need to piles of paper that are easily blown away by the aircon in Summer.

A screenshot from behind the scenes gives you a bit of insight into your future pricing platform.

Got it? Step one – Check!

Step 2

Be in the Know

You heard it here first!

The power is in your hands. Now you can be like the Batman, Spiderman or Hulk of finding new business opportunities.  You have an area on your Dashboard reflecting the most recent Bills that are being priced by Buyers that match your trades. From here you can price online, download the Bill and Drawings/Specifications too.  Or if you are not keen, delete the opportunity from your Bills being priced Dashboard. You can use this to your advantage by proactively pricing to these Buyers to gain new work that you may not even have known about previously. You can also contact them and network. Let them know who you are and what your Company provides. It’s no longer passive marketing, but an active approach. All laid on a silver platter before you. Go get em, Tiger!

Got it? Step two – Check!

Step 3

Knowledge is Power

The Awards section. Yes indeed. Knowing who you can approach is all important. Now not only do you know that, but you can send your prices directly to them! Exactly. The Power is once again in your very eager and proactive hands. To price, all you have to do is identify which award matches what you can provide and click on it. You will recognise the distinctive pricing pages along with the options to insert your T&C’s, notes and documents you may need to send.

Got it? Step three – Check!


Funnily, as knowledge goes, it really isn’t all that difficult or complicated. It basically comes down to converting opportunities. Who better than to do it than you? The one who has the experience, passion and drive to succeed.  So take the opportunities and run with them. Run Forest Run! Go get those business opportunities and lock them in.

Like I said at the start, sometimes it is easier to start at the end. You can have this all for R60 per month fee.

 

 

If you are keen to find out more, you can fill in the form below and we will contact you. Easy Peasy 🙂

Mail Me More Info on Open Quotes

 

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About Carmen Barends

Social media adventurer for Leads 2 Business, exploring new frontiers and taking new ground. “Not all those who wander are lost.” JRR Tolkien

Did you Know #DYK: Specifying Trade Mapping / What is Trade Mapping?

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Imagine this scenario….
You eventually receive your BOQ from the long-awaited site meeting, you (very enthusiastically) rush back to your office so you can start working on your bill, as you sit down to upload the bill on to Leads 2 Quotes, you are stopped dead in your tracks. As you browse through your bill you come to the realization that you want a certain trade listed under another or listed as a trade on its own. You then remember that, “Hey L2Q has Trade Mapping” and a feeling of relief comes over you.

 

So….what is Trade Mapping? First and Foremost, Trade mapping is a Leads 2 Quotes function that allows Buyers to tell us where they want their trades and how they want it to be split up or traded with one another, for example, the buyer indicates where they would like a certain trade like Rock Blasting to be traded with Earthworks and not added as a trade on its own.

 

So how does trade mapping work?
Once you log in as a Leads 2 Quotes subscriber, you select RFQ’s sent under the red block on your Dashboard, which will open up a whole new tab.

 

L2B Dashboard

The second page allows you to create a new bill request, as indicated below:

L2B Dashboard Actions

Once you have selected to “Create a New Bill Request”, it will take you to the next page where “Trade Mapping” can be added in the 2nd step, as indicated below:

Create New Bill Request

 

Buyers can also edit their “Trade Profile” in the drop-down box under “Actions” on the top right-hand side:

Actions

This will take the buyer to the following page where they can amend their Trade mapping:

Create New Bill Request

Once all relevant trades have been selected, they will be taken to the “files” page, where they can upload any drawings, images or files relevant to the bill, this gives the Vendor a better indication as to what specifications there might be.

Create New Bill Request

 

Once all relevant information has been selected, added and uploaded, buyers need to confirm if all information regarding their Bill is correct, to prevent any errors appearing on site.

Create New Bill Request

Once you have confirmed that all your information is correct, Leads 2 Business will get an L2Q Request. The Leads 2 Quotes department will then process, trade and upload your Bill onto the site.

Buyers will then be able to search for Vendors with those selected trades, in the region where the project or tender might take place, and send that portion of the bill through to be priced by Vendors. Once relevant vendors have been selected Buyers can send Request for Quotes (RFQ’s) through to relevant or preferred vendors to price via the Leads 2 Business system. Buyers also have the option to add the bill onto “Open Quotes”, which allows all Vendors to price on the BOQ that match their trades, which in other words exposes the buyer to a lot of different suppliers that use the Leads 2 Business system. If you are unsure about what “Open Quotes” is, you are welcome to go to the L2B blog that explains what “Open Quotes” is and the functionality thereof.

 

Trade Mapping forms as an integral part of our system, which allows buyers to express their preference regarding where they want specific trades to be listed, and this in part enables them to streamline the process of pricing effortlessly.

If you are unsure how/if your BOQ is uploaded onto the system, you can contact our dedicated L2Q Department by sending an e-mail to BOQ@L2B.co.za

 

Enjoy trying our Trade Mapping Function!!!

Trade Mapping Celebration

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About Bianca Otto

I joined the Leads 2 Business team in June 2017. I was appointed as an Account Executive based at the Johannesburg Branch. I believe that I have the necessary attributes to realize and understand responsibilities and fulfill my duties with diligence and professionalism.

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