Difference between a Tender and a Project

 

Cambridge Dictionary definitions:-

Tender (verb) A written or formal offer to supply goods or to do a job for an agreed price
Project (noun) A piece of planned work or an activity that is finished over a period of time and intended to achieve a particular purpose

 

Google definition:-

It can potentially get a little confusing, but in short, a project is a development that is tracked from conception to completion e.g. The development of a hotel. A tender is a specific tender for a specific requirement e.g. a tender might go out for the supply of bricks.

 

At Leads 2 Business we have several distinct differences between Tenders and Projects published on our database, for example, how they are captured, how you interact with them, and specific subscriptions tailored to your requirements.

Capturing a Tender:

All tender notices originate from an original Tender Advert that has been advertised publicly on various platforms that we monitor. All the information provided is captured in a user-friendly format paying particular attention to site inspection dates and times, closing dates and times, the contract number, any restrictions that might be applicable, contact names and details of relevant persons involved in the specific tender process and where the actual tender document is available. When the information has all been added and the document is saved, a unique reference number is allocated preceded by the prefix DTA (Daily Tender Advisory)

Capturing a Project:

The information collated for a Project Lead is gleaned from multiple resources and captured in a user-friendly format paying particular attention to the timing and status, GPS location, type of building or infrastructure, professionals involved, relevant documentation and the most current information on the progress of the project. When all the information has been added and the document saved, a unique reference number is allocated preceded by the prefix PPA (Private Project Advisory)

Interacting with a Tender:

Tender notices can be found on the site using the easy search function using either the unique reference number, contract number or keywords from the description. The contact details for the professionals listed on the tender advert will be available should you have any questions regarding the details of the tender. There could be links to relevant documents that are hyperlinked to download directly onto your PC. You can set reminders for the site inspection date so you don’t miss that all-important meeting. Set a reminder for the closing date so you are not late handing in your final tender document. Contact a friendly L2B researcher should there be any further information you desire. Monitor the tender notice so you are notified of any changes to the original tender notice published. The Tender Notice is updated when awarded.

Interacting with a Project:

Project Leads can be found on the site using the easy search function using either the unique reference number, name of the development or keywords from the description. Depending on the status of the project there will be a list of professionals that you are able to contact at each relevant stage of the project life cycle. There is the opportunity to build relationships with professionals to facilitate possible collaboration on future projects. There could be links to relevant documents that are hyperlinked to download directly onto your PC. Contact a friendly L2B researcher that is dedicated to researching that specific project should there be any further information you desire. Monitor the Project Lead so you are notified of any updates and/or progress as the Project evolves from Conceptual to Completion. The Project Lead is updated progressively as it moves through the Project Life Cycle

Tailor-made Subscriptions:

Your Leads 2 Business profile is designed to fit the needs and specifications suited to your trades and capabilities in the building industry. If you are only partial to tender notices your subscription won’t include Project Leads but if Project Leads is your bread and butter we understand the world you live in and you will also be able to access Tender notices.

Sources:
Cambridge Dictionary
Leads 2 Business
Google


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About Debbie Wessels

I started at Leads 2 Business in April 2008 in the tenders Department and transferred to the Projects Department during the same year. I was appointed Head of Department for Projects from February 2011 to March 2022. April 2022 I started a new adventure as Content Regulator.

Open Opportunities Today

Are you open to opportunities?

The Building and Construction marketplace is becoming increasingly competitive and commands that companies go the extra mile to stand out from the crowd.

“Where do I start?”  The question we get so often.  The best answer is really, what do you do and where do you do it?  Our service offerings can be used by almost anyone in the Construction industry.  Yes, Professionals, Contractors, Sub Contractors, Vendors, Suppliers and Manufacturers. Everyone fits in in a different way; depending on the size of the contracts you normally take on and the regions you work in, you will look at different types of leads.

Enter the Leads 2 Business Directory and Open Quotes

Our Directory is like the Yellow Pages of the Construction Industry. You can search Companies, Services, Products and People.  Our Directory is used by people in (and out of actually) the Construction industry to source contacts. Main Contractors use this same Directory to send electronic price requests to their Preferred Suppliers and can select from a list of relevant Vendors, Suppliers and Subcontractors. On the other side Vendors/Suppliers/Subcontractors register on our Directory to gain exposure for their business and elect to receive e-RfQ’s to price, market and build relationships with Main Contractors.  Being registered on our Directory as a Vendor, Supplier or Subcontractor enables passive marketing and when used proactively can result in a successful pipeline of leads. Businesses can also actively market through Open Quotes by seeing which Contractors are currently pricing Bills (BoQ’s) that have matching trades and regions and submit pricing directly. In addition to this, Open Quotes subscribers can actively view matching Award Notifications and submit pricing to the Main Contractor(s) that are awarded the Contract.

All of this info is viewed, submitted and stored online.

Why online you may ask? Pricing online not only improves your visibility but provides yet another opportunity to outperform your competitors as well as save time, providing centralised storage and easy accessibility. Simply put, it’s easier, faster and more reliable!

Sound like something you’d use to grow your business? Register here today


To view more Articles, please visit our Leads 2 Business Blog.
If you are interested in becoming one of our subscribers, please visit Leads 2 Business.
To view notes with screenshots on how to use our website, please visit Leads 2 Business Wiki.

About Sasha Anderson

Millennial Mom + wife living the hash-tag life. Remember: If You Fail - Fail Forward

Pertinent Project Points (breaking down a project)

  • Conceptual Stage

The project will still be an idea/concept. Pre-feasibility studies are undertaken to determine whether the project is viable during this stage. No construction consultants are appointed as yet, as it is the earliest stage of the project.

  • Procedural Stage

Environmental studies are undertaken in this phase, and various studies, possibly including heritage, geotechnical etc are undertaken on the project’s site location to determine if it would be safe to develop or if there are any issues. Once Environmental Authorisation is granted, Town Planning (TP) applications would be submitted to the Local Municipality by the Town Planning consultants on behalf of the client. A TP application is to rezone the property if required.

During this phase, we could have only the Environmentalist, Town Planner and clients’ details listed on the project however their contact details will be hidden. The Environmentalist & Town Planners listed on the project will solely be involved in the environmental and TP process that is being conducted on the land and will not be of assistance nor will they be the correct person to forward your profile, as they have no input in the procurement or construction of the development. The client and developers’ details will only be made available once all necessary legal approvals have been granted.

  • Design Stage

A project on our database will only be changed to Design once an Architect has been appointed for a building component. An infrastructure component such as a road will be changed to design when a civil engineer is appointed. The Design Phase is where the Designs are developed. There are different stages within the design stage that Architects often follow before designs are approved and finalized by the clients. The rest of the professional team is also appointed during the design phase as they all collaborate to develop detailed designs. Details of the entire team are sourced during this stage as well. Architect drawings are not sourced or added as Project documents. Subscribers are advised to request drawings directly from the Architects.

  • Tender Stage

Tenders are advertised publicly (if the government department is the client) or are sent to preferred bidders (if private client) we update the projects accordingly depending on which sector it is in.

You will find that some Public Projects (CIDB 7, 8 or 9) are added from the Tender stage to our database. These projects are sourced from Government portals, gazettes or local newspapers.

During the Tender stage, the Bill of Quantities could be made available. A copy will be added to the PPA as a document and an email will be sent out notifying the monitors. If the project is a Private development a request will be made to the consultants for a copy of the BOQ. Should a copy be made available, it can be requested by the subscriber from the listed researcher from L2B. A private BOQ can only to be used for information purposes as it is a confidential document and may not be redistributed.

  • Awarded Stage

The project status is changed once the main contractor has been awarded the construction contract. The project in this stage will be updated with Contract Timing, Contract Value, Site Agent and Contracts Managers details from the awarded company. During this stage, the contractor awaits to receive site handover from the client and work permits from the Department of Labour should it be a public project. Private projects exceeding R65 million are also required to apply for work permits at the Department of Labour through their appointed Health & Safety officer.

  • Underway Stage

Once work permits are received and site handover takes place the contractor would then establish the site (moving equipment on-site and setting up office). Once construction has commenced, the status of the project changes to underway. The project is actively monitored with project updates being generated frequently to notify our subscribers of the entire progress of the works. Subcontractor’s details are requested and added to the awards.

  • Completion Stage

When works reach practical completion or project handover takes place or if the works will be completed within 6 – 8 weeks, we will then update the status to Complete and the Project will no longer be actively researched.

  • Postponed Stage

Projects are listed as postponed if we have been advised or sourced that construction will not be taking place for a period of time. If a project was in the tender phase and the tender was cancelled, the status is changed to postponed pending the publication of a new tender

  • Cancelled Stage

A Project is cancelled if we have sourced or been notified that the development is no longer going ahead

  • L2BShelved

In the event of the researcher not being able to source or confirm any viable construction information or contactable professionals details on a project over a period of time, the status could be updated to L2BShelved. This indicates that all avenues of research have been exhausted and the Project will no longer be actively researched by L2B.


If you are interested in becoming one of our subscribers, please visit Leads 2 Business.
To view notes with screenshots on how to use our website, please visit Leads 2 Business Wiki.
To view more Featured Companies, please visit our Leads 2 Business Blog.

A Day in the Life of the IT Department

posted in: General 18

IT is the backbone of most offices and day-to-day operations. IT individuals often have an obsession with all things tech-related but that works to everyone’s advantage as keeping up with the latest tech keeps things relevant.

Ever wondered what we get up to in IT?
Let’s dive into A Typical Day in the Life of a Company IT (Admin) Person:

7:20 – Arrive at the office
7:25 – Coffee & Water is the first priority
7:30 – Start Morning checks – confirm daily email generation, notifications, errors, backups, emails and prioritizing and responses and tasks.

Some emails may include the following: “My computer is frozen. Please can you help? Do you have a spare laptop I can use in the meantime?” “The internet isn’t working.” “My computer won’t turn on.” “I can’t print.” “My signature is missing.” “My email to x recipient keeps failing.” “I keep getting this error and I don’t know what it means.” “I locked myself out of my computer/account.” “I did an update and now isn’t working?”

8:30 – Update tickets, go through daily scheduled tasks and send necessary reminders to staff
9:05 – Remote to a PC out-of-office to assist with some technical queries off-site. Check back-ups and software updates.
9:25 – Investigate the dead PC, and set up a spare until the drive can be wiped and restored.
9:50 – Order some IT inventory, schedule deliveries/pickups for purchases or returns
10:00 – Check the internet connection in another department – replaces a faulty cable.
10: 15 – In-between most tasks telephonic queries are also handled according to priority
10:30 – Check a PC that “won’t turn on.” Pushes start on the tower which works as required.
10:35 – Restarts a PC after some updates, clears cache, cookies and history and the PC checks out.
10: 45 – Liaise with Dev Team on priority projects and current daily issues, testing and reviewing new developments
11:30 – Respond to more email queries such as, “I clicked on a suspicious link. I think it was a virus. Oops.”
12:00 – Source, edit, create and schedule content for social and blogs. Respond to any queries on social.
1:00 – Solve hunger problems with lunch and a much needed mental refresh. Catch up on news, socials and possibly a podcast.
2:00 – Set up and test equipment for scheduled demo in the conference room. Give a run-down on how to handle the equipment.
2:30 – Compile requested reports for Meetings.
2:50 – Assist with PABX and user mail setting queries.
3:00 – Bob, asks “So what exactly have you been doing all day? I was looking for you at lunchtime and you weren’t at your desk.”
3:10 – Virtual Meeting with a client to explain website functionality and answer any additional queries
3:30 – Time for the new employee on-boarding; computer station, phone extension setup, new profiles on various systems.
4:15 – Failed emails are checked and sent to relevant departments
4:20 – Mail server settings are checked, requested logs are pulled, whitelisting and liaising with external IT.
4:25 –  Scheduling Meetings for developers where there are API queries
4:30 – Colleague calls to say the company website is down. Check and determines an outage due to ISP issues and report to the ISP. Issue a company-wide notification advising of the outage.
4:40 – Eskom announces load shedding for the week. Pull some hair out while preparing to leave the office.

Although the above paints a picture of what happens in IT there is a lot more that goes on behind the scenes and we could be here for a month if I had to list each task each member of the IT team does throughout the day. While it’s difficult to pin down, there are some very clear skills that individuals in this field possess. Some of these include but are not limited to the ability to work independently and unsupervised but collaborative when required, logical, methodical, direct, strong-willed, responsible, flexible, practical, dependable, stable and often introverted.

Although we may not always have all the answers to your questions on the spot, in IT we make it our mission to find the answers (in detail). Our biggest wins are usually centred around any sort of automation as it’s directly linked to efficiency and progress and one of our biggest challenges is the ‘Because I’ve always done it that way, and, ‘It’s not my job,’ mentality.

The importance of IT in general increases as information technology becomes a more integral part of today’s business landscape. IT can have a direct impact on growth, continuity and success. IT Admins specifically have arguably the most diverse job in a company plus throw in the need to regularly communicate with clients and staff in a variety of departments while dealing with unenviable challenges. Specific tasks may vary on a day to day basis and adaptability is the name of the game. At the end of the day, a solid IT team goes the distance and together contributes to the consistent, progressive and high standard of culture and excellence already existing in a company like Leads 2 Business.


To view more Articles, please visit our Leads 2 Business Blog.
If you are interested in becoming one of our subscribers, please visit Leads 2 Business.
To view notes with screenshots on how to use our website, please visit Leads 2 Business Wiki.

About Sasha Anderson

Millennial Mom + wife living the hash-tag life. Remember: If You Fail - Fail Forward

Africa Month: Why You Should Invest in Africa

In 2020 the COVID-19 Pandemic slashed all aspects of foreign investment in Africa. Foreign Direct Investment in East Africa and Southern Africa, declined by 16%. Africa’s commodity-dependent countries were more severely affected than non-resource based economies. This should tell us something; natural resources are good but are only worth anything if we are able to extract them.

The reality is that the state of the continent’s overall economy took damaging knocks due to the pandemic, and the state worsened due to – for instance, the hostile conflicts that affected entire global supply chains between the Ukraine and Russia. Within South Africa, the looting and recent floods in Kwa-Zulu Natal have not helped this region’s case either. Recovering has not been an easy feat. A few years ago, I could have banked on the construction industry being the top sector to invest in, however, profitability in this industry has been at staggering lows. So Why Should anyone invest in Africa?

I say invest in Africa because of the people, invest in the men, women and children. Tidjane Thiam said it so beautifully, he said, “ The challenges in Africa are many and real. What we Africans have in the face of these challenges is our intelligence, our capacities, our emotions, our determination and our convictions. This is what we realistically have to work with.” If this is what we have to work with as the people of this land, then surely investors should partner with us based on those terms and not elaborately designed strategies that were designed for first world countries. It is imperative that they make the link with the importance of the human factor, the answers, the niches, and the opportunities belong and can only belong within Africans themselves. Moreover, I strongly believe the 2 reasons I present below, are good enough reasons for potential investors to consider putting their money in Africa, despite the very real reality of weak markets.

1. Customers are changing:

With the growth of Africa’s middle class, there is the development of new expectations. We are educated, we are young urban professionals, and we are brand-aware and sophisticated in terms of our consumption. In agricultural terms we are good soil to put your seed into, investors would want to take advantage of this.

2. Africa is diversifying:

Africa is seeing a returning diaspora that recognizes the potential and opportunities in their own countries. This population supports local economic growth with their skills and talent, by acting as “first movers”, investing back in their communities. To me, it would seem more logical and cost-effective to invest in someone that is favoured by local trade policies. This not only helps the locals but it is also quite beneficial to investors because we have moved towards a world where it is the intangibles that hold the most value on balance sheets; it is no longer just the properties and the equipment that makes up the bulk of any company’s value – what matters more and more is goodwill. As a result, there is now a benefit in capitalizing on what is in people’s minds as it guides our consumer behaviour. Investors could project yielding good Returns of Investment in our continent because of this trend.

Concluding, Africa has real intellectual and human capabilities, we already have goals specific to each individual region, and we are not idly waiting for someone to spoon-feed us. However, with that being said, we are open to anyone willing to listen to us and see how they can help us achieve these goals. Africans have an eternal commitment to hustle, when we are faced with tough situations, by nature we are designed with the ability to rise, be creative and act.

Bank on the people!!

Sources:
UNCTAD, World Investment Report 2021
The World Bank
AFDB African Economic Outlook 2021
World Economic Forum


To view more Articles, please visit our Leads 2 Business Blog.
If you are interested in becoming one of our subscribers, please visit Leads 2 Business.
To view notes with screenshots on how to use our website, please visit Leads 2 Business Wiki.

About Minnie Zondi

I am an insanely optimistic ambivert that does everything from the heart instead of the mind. Deeply interested in people and matters that pertain to mankind.

5 Key Roles of a Construction Project Manager

posted in: General 0

When we think about construction, it usually comes to mind complex endeavors that require a series of planned and careful actions, after all, it’s necessary to stay faithful to the clients and stakeholders’ expectations and, just as important, make sure that the projects are executed and delivered safely. This complexity is why construction project management has many layers and needs someone who can gather different roles to ensure all relevant aspects of the project are considered. A construction project manager must have distinct qualities that assure their great performance as a leader. If you’re curious about some of the most important roles in this field, we prepared this infographic to show you!

Source: Nutcache


To view more Articles, please visit our Leads 2 Business Blog.
If you are interested in becoming one of our subscribers, please visit Leads 2 Business.
To view notes with screenshots on how to use our website, please visit Leads 2 Business Wiki.

About Sasha Anderson

Millennial Mom + wife living the hash-tag life. Remember: If You Fail - Fail Forward

L2B Opportunities created in the last 30 Days – April 2022

Our comprehensive, online, resource platform delivers daily leads to help you make informed business decisions. Find construction Tenders and Projects within the building, infrastructure, mining, and industrial sectors. Opportunities are researched throughout South Africa and Africa. We put new business prospect leads within your reach.

Leads 2 Business Opportunities we have created in the last 30 Days: for more information check out our Pricing Page.


To view more Articles, please visit our Leads 2 Business Blog.
If you are interested in becoming one of our subscribers, please visit Leads 2 Business.
To view notes with screenshots on how to use our website, please visit Leads 2 Business Wiki.

 

 

About Sasha Anderson

Millennial Mom + wife living the hash-tag life. Remember: If You Fail - Fail Forward

A Day in the Life of the L2B Sales Office

posted in: General 0

I enjoy reaching the office early and starting my day with the most urgent things, first I need to establish if any of the sales staff are not in for the day and if so I need to ensure that all appointments are cancelled or moved to another sales executive to ensure customers and potential customers are taken care of.

Thereafter I look at the office cell and ensure that all clients that have sent messages have been assisted by notifying the relevant sales executive if their clients are asking for the rescheduling of an appointment. Next are my emails, I print and sign off subscription forms and send these to our Registration Department and deal with any queries, leads and reports that have been sent to me.

When 8:00am hits the office comes alive with chatting and perfectly manicured nails hitting keyboards. The sales ladies are high-spirited and bubbly but before long the office falls silent again as they head out on the road to see clients for the day. This is when the Telesales Department jumps into action and starts phoning potential clients to set appointments for the sales team, the office is once again a bustle of noise.

I then start working through my staff’s previous day’s work, compiling reports, checking appointments for quality and ensuring cancellations are reported and that these appointments are being rescheduled. I manage all aspects of the Telesales Department and all Administration for the Johannesburg Branch.

At 16:25 we start finishing off for the day and leave the office satisfied with a job well done!


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About Karen Garner-Savory

I started working at Leads 2 Business in May 2009, and have served as Head of Department of Telesales and Administration from 2010 until the present. I oversee both the Telesales department as well as the Administration of our Johannesburg Office.

What is Intellectual Property?

posted in: General 0

The definition of Intellectual Property (IP) is the ownership of ideas, such as your trade secrets, your creations; it could be a new invention, a new design, or even a new brand. There are various types of IP available and is an important asset in the knowledge of today’s economy. Some of the IP rights require a process of application, examination and registration.

Registering and managing your IP rights ensures that you receive the best protection and get the most out of your idea, creation or invention. It is also important when establishing your product or service as this will reduce the chance of your products or services being replicated and passed off as those of a rival trader.

The Companies and Intellectual Property Commission (CIPC) administer the following IP domains in South Africa:

  • Trademarks – which identifies the particular goods/services of a trader as distinct from those of other traders. This includes a company’s name, logo, catchphrases etc. The owner of a trademark has the exclusive rights to use, sell or licence the trademark.
  • Patent – This protects how an invention functions or works such as new and useful inventions whether it may be a new construction method, building material formulation, power tool component, or renovation technique. Patents allow the owner to stop other traders from manufacturing, using, copying or selling the device or process. The owner has the exclusive right to use, sell or license the invention
  • Designs – the visual appearance of a product is protected but not the way it works, such as kitchen appliances, fashion items, etc. The owner has the exclusive right to use, sell or license the registered design
  • Copyright – this protects certain types of works such as Literary works; Musical Works; Artistic works; Cinematographic films; Sound Recordings; Broadcasts; Programme-carrying signals; Published editions and Computer programs. This can also range from designs, layouts, blueprints, and other aspects of the manufacturing process which can often be copyrightable. The owner has the exclusive right to use, sell or license the copyrighted work.

Most IP rights are extremely territorial, which have to be dealt with in each territory where you intend to trade. If you have a patent, trademark or design granted in South Africa, it will only be valid in South Africa.

Contractors have a very intricate job that consists of a lot more than physical labour; the construction work that we see is the last step. In the early stages of a project, partnerships are formed with specialists, suppliers, subcontractors, and therefore proper protection is a must. Architectural copyrights is a perfect example as these copyrights can cover blueprints, technical design documents and more, these rights are usually attributed to the architect or engineer. From initial designs to all the calculations and specifications required, there are many forms of IP in any kind of construction project. IP protection is something that should concern anyone involved in the construction industry.

When it comes to the construction industry, you won’t just be protecting your designs and ideas, but also protecting methods of building, machinery used and materials. It is important to know how to protect your IP so that others won’t profit from your hard work.

 

Sources
CIPC
BDC Magazine


To view more Articles, please visit our Leads 2 Business Blog.
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About Nadine Vermeulen

I started working at Leads 2 Business in October 2014 in the Leads 2 Quotes Department. I managed all the Daily Tender Bill Requests and followed up on BoQ's for our Daily Tender Subscribers. In 2017, I was promoted to L2Q Assistant and now work with Bill of Quantities for Contractors. 🙂

A Day in the Life of the Accounts Department

posted in: General 0

First thing’s first when I get to the office, I make my morning cuppa and then it’s time to get cracking.

You have to be able to multitask in accounts and although most of the time I have a plan of action, sometimes that plan is very short-lived.

Firstly, I go through my emails excitedly looking for proof of payments, I flag the need to do’s and file away the necessary emails. I then go onto the Banking, and allocate payments, notify the Accounts executives should we receive any payments for new registrations and lift any suspensions that we have received payment from. After the banking, I send any statements that have a balance outstanding. Once I am done with that I move over to the queries that I need to tend to.

Reminders are my life: I have follow-ups upon follow-ups. After working through my reminders I start with my invoicing and update the invoicing schedule. From there I resend invoices and statements requesting outstanding payments. I process any cancellations or suspensions that are requested. Update my reports, doing this daily helps so come month end it is not so tedious.

In between doing all of the above I tend to any incoming queries and any Pro Forma invoice requests.

Before you know it the day has gone by in a flash. I really love what I do and accept every challenge thrown my way.


To view more Articles, please visit our Leads 2 Business Blog.
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To view notes with screenshots on how to use our website, please visit Leads 2 Business Wiki.

About Sharika Raman

I have worked for Leads 2 Business from January 2015. I started in the Leads 2 Quotes Department for Directory, in January 2020 I was promoted to the Deputy Head of Department for Leads 2 Quotes and in July 2021 I was promoted to the Accounts Department as a Debtors Administrator. I enjoy time with my family creating memories, I like to socialize but also enjoy time to myself so I try to keep a balance by indulging in some quiet time when I can. I see myself as a realist, amazing wife and awesome mom…I am sure my family would agree.

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