Keep on track with Tender opportunities

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Tracking Tender Opportunities that will derail your competitors

 

Like most things in life, knowing is half the battle. If you don’t know about a potential tender or opportunity, your option to take advantage and pursue it has been removed. To ensure that you’re always in the know, at least with Leads 2 Business, your Advisory Settings need to be set up to meet your needs. Leads 2 Business hinges on two parts; the daily Advisory email and the website (www.L2B.co.za).

 

The Advisory email is sent out each afternoon and delivers that days’ information straight to you. The email is based on the your Advisory Settings, so it stands to reason if the Advisory Setting isn’t set up satisfactorily then the Advisory email isn’t going to meet the your needs. Our subscribers have two complaints concerning the information we provide; there’s too much and there’s too little. Understandably this is a very precarious line to walk. Too little runs the risk of missing pertinent information; and too much means an information overload. I tend to favour ‘too much”. Better I decide what’s best for me rather than have someone or something else do it for me. But that’s just me. To reach a happy medium, is a combination of training (given by L2B staff), communication on the part of our subscribers (telling us what you want/ need & expect) and working through what you receive each day. You have full access to alter and update your Advisory Settings at any time, so if your company has expanded or diversified in some way; it follows that your Advisory Settings need to be updated to meet the new changes. The Advisory is sent out each day. This is extremely important because time is money. The earlier you are aware of a potential tender notice or new project; the more time you have to prepare for it.

 

The Leads 2 Business website is where you work through the information you’ve received. The most important aspect would be the ability to Search. The Search is now a global search, meaning one search field searches through our entire database (Private Projects, Daily Tenders, Directory and News). From this you can filter down further and get more specific. Why search when you receive the Advisory email? It’s a good safety net. It allows for the Advisory email to be super specific (so you aren’t scrolling for days), and the searches to be very general. Reaching that happy medium spoken of above. You even have the ability to “Dismiss” a tender from your search result should it not be what you are looking for, and never have to see it again. My advice when searching? Always ensure you’ve got “Newest” selected. L2B has been around for awhile, and information is our business, and we have a lot of it. “Newest” ensure the most recent results appear first.

 

Once you’ve found a tender you are interested in, whether tendering directly or subcontracting, you have the ability to Monitor the tender notice. Once you’ve Monitored a tender notice, you will receive updates on that particular tender notice, should there be any. Examples of these updates are addendums: changes to site inspections and closing dates. When documents are attached (for example: Site Inspection and Bidders Lists), you will be notified. These are helpful for pricing and subbies. Then you’ll be notified in the change of Status of the tender notice. Has it been cancelled or has it been retendered prompting you to go to the new tender notice. Has it been awarded, and you now have the awarded companies details. You can Monitor a tender yourself, or assign one of your Monitors (a colleague perhaps) to monitor a tender. The Monitors you add to your Profile will have access to those tender notices you assign to them. This allows you to assign potential opportunities to your colleagues and reps, and they will have all the necessary information at their disposal.

 

The various features available on the individual tender notices, are as follows:

Email the Researcher that created the tender notice for assistance.

Set reminders on Site Inspection dates and Closing Date

Request Site Attendance Registers & Bidders Lists – If there are Documents already attached, they are available to the right of the tender notice.

Request BoQ (Bill of Quantity) – If there is a BoQ already attached, it is available to the right of the tender notice.

Make your Own Notes

Download the Tender Notice

What’s the point of all of these features? To work the information. There are a variety of companies out there can benefit at a variety of stages in the procurement process. Consultants are required very early on, and sometimes through out the process. Contractors are interested in the tender stage and subcontractors and vendors can benefit from putting forward their company details even after completion.

 

What you put in, is what you get out. To be competitive is to be in the know. That involves being pro-active in all things. Leads 2 Business is a tool that can be hugely beneficial when used correctly. Talk to us. Training is free and there are various avenues to contact us. Email directly off of the tender notices and projects; LiveHelp allows you to chat to a L2B researcher directly; call us or submit Feedback. Suggestions are always welcome. The more we learn about the companies that subscribe to us, the more we understand how the information we provide is used. We work and learn together to keep on the right track.

About Claire Donaldson

I started working at Leads 2 Business in February 2005, and have served as Head of Department of Daily Tenders from 2007 until the present. I oversee both the Daily Tenders South Africa and Africa Departments.

The On-Line Construction Directory

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Also known as the Leads 2 Business Platinum Directory Listing (PDL). This directory is a simple tool that has evolved into a remarkable business system which has many benefits for the vendor. As a vendor, registering on the Platinum Directory Listing, your company has the opportunity to generate new business leads with a well-defined market niche.

By registering your business on the Leads 2 Business directory :

  • Your company will gain exposure to the various Buyers from the various construction companies.
  • It stimulates on-line pricing awareness on prospective tenders.
  • There is an optional SMS notification facility, should a Request for Quotation (RfQ) be sent to you.
  • You can specify where your product/service is labour & materials or labour only. You can define your BBBEE status and indicate your CIDB grading; list all necessary company contact details and give a detailed description of your company’s products/services rendered.
  • You are improving your company’s exposure and position as you price.
  • You can broadcast items that you have priced to other buyers who may be looking for the same pricing information.
  • You can manage your listing to dictate which Requests for Quotes are appropriate to your particular trade profile.
  • You will receive award notifications on the contracts you have priced.

In addition, Leads 2 Business takes a proactive approach to support, if we receive notification of an email problem from your ISP, we will contact you to try and sort it out.

We also offer Online support via Livehelp which can be accessed anytime you may need assistance or have a query you need to raise, we are only a click or a call away.

So, now you are listed on the Leads 2 Business Platinum Directory and ready to acquire more business, more often. Here is how it works in order to expose your business to target industry listings and securing new contacts :

A Buyer/Contractor sends out Requests for Quotes (RfQs) to specific Vendors/Suppliers listed on our directory.

When a Vendor/Supplier receives the RfQ, they have the option to price it or to decline the request.

Vendors can respond to the RfQ via : Online pricing, email or fax (If the Buyer/Contractor has drawings associated with the Bill these will be available online and accessible with your Vendor/Supplier username and password).

Vendors/Suppliers who haven’t responded are contacted by the Leads 2 Business Control List Team for follow up.

Prices submitted by Vendors/Suppliers are used by the Buyer/Contractor to formulate their tender pricing.

And Platinum Directory Listed Vendors/Suppliers will receive Award notifications on RfQs received as long as they have acknowledged the RfQ.

So, can being listed on the Platinum Directory get you noticed by the Industry Giants???
Having read the above, what do you think?……

About Marlaine Andersen

I have been working for Leads 2 Business, in the Private Projects Department, for 10 years this July. I am Deputy HoD for Private Projects. Researching mining projects and projects through-out the African continent are my areas of research and I find them most interesting.

Pricing Online – RfQs

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Have you ever received one of these and wondered why?

RFQ

The reason you have received an RfQ email is because you are listed on our Directory as a Vendor. We have Buyers (main contractors) who subscribe to our Leads 2 Quotes platform who use our Directory to select Vendors to send RfQ’s to.

Basically these Buyers send us BoQ’s for each relevant contract. We (L2Q Bills staff) process these BoQ’s by formatting them and splitting each item into the relevant trades (which may sound simple but can often take many hours to decipher). The Buyers, using our Directory, select a trade and region and a list of the relevant Vendors under that Trade and Serviceable Region appear, they select who they want to send to and click ‘Send RfQ’. You (the Vendor) will then receive an RfQ email (as above).

You have received this email, now what?

Firstly you need to check if the RfQ you have received is relevant to what your company does. If not, you will need to click on the “Update my Trade Profile”.

If the items are of relevance and you would like to price you can click on “Intend to Price”. If the items are of relevance but you are unable to quote for that time period (see respond by date/start date) you can click on “Decline to Price”. This will indicate to us (L2B) and the Buyer (who’s details are listed on the top right hand corner of the email) whether you will or won’t be pricing.

You’ve decided to Price the RfQ, where to next?

You will need to go ahead and work out the relevant rates required. Remember to take note of the Buyers T’s & C’s as some of these may specify whether VAT should be exclusive or inclusive and whether delivery or labour should be included. If you require Drawings in order to price you can click on the “Drawings” link in order to view or download the drawings. If there are no drawings on that link you will need to contact the Buyer. It is vital to note that we only have the information that the Buyers have provided. Any additional information required that is not available online, will have to be requested directly from the Buyer by the Vendor.

In order to use any of the L2B online features you will need your Vendor login details (Registration is Free). If you cannot remember these or have never registered as a Vendor you are welcome to contact us, via email, telephonically or via our Live Help option in order to request assistance.

Once you have all your relevant rates you can then go ahead and choose how you would like to respond to the RfQ. You could choose Fax, Email or Online Pricing, please note that Online Pricing is the quickest and easiest.

You’ve (wisely) chosen to use Online Pricing, where do you start?

You can use Online Pricing by clicking on the “Price Online Now” link which will take you to the L2B website where you will log in using your Vendor login details.

Once logged in you select the Vendor Home page on the Home drop-down. Your Active RfQ’s will now be displayed where you can click on “Submit Price” next to the relevant contract number and you will be redirected to enter your T’s & C’s, after submitting, the “Pricing” page will be displayed where you can simply enter your rates for each item which are automatically multiplied by the quantity to give a total and a grand total in red at the bottom. You are also able to interact with the other tabs as their relevance requires. Once you are happy with everything you can click on “Submit Prices”, ticking the “Send a copy to my email” box if you would like to keep a copy of the pricing you have submitted.

What do you do once you’ve submitted your prices?

Once the contract is awarded you will receive a notification via email. If the Buyer who sent you the original RfQ is awarded the contract you can now follow up with them regarding the prices you previously submitted to see if they will require your services and how competitive your prices were. If the contract is awarded to a different contractor you can still contact them and offer to send them your prices (you should have a copy if you selected to send a copy to your email) or by logging into your L2Q Vendor Profile and clicking on the relevant “Download Sent Bill” icon.

Receiving and responding to RfQ’s has never been easier with Leads 2 Business Online Pricing.

Want to know more about being a Vendor/Buyer, our Platinum Directory Listing (PDL), Leads 2 Quotes (L2Q) or any of the other Services we offer? Contact me on SashaA@L2B.co.za

About Sasha Anderson

I enjoy making new professional acquaintances and corresponding with existing clients. Reach out if you want to talk, L2B, social media, construction, technology, shoes, dachshunds, popular culture or travel.

A Day in the Life of … L2B Directory Department

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Sherina Swart heads up our Directory team.  We asked her to give a description of what happens on any given day in this Department to help our friends and followers have more insight into what goes on at Leads 2 Business.

In our Directory department we are always kept busy… some may say that the Directory is the core of our business, as all Projects, Tenders, Awards, Accounts etc. are linked to our Directory…. we talking about well over 100.000 entries!

We are the busy bees Monitoring your:  Failed Directory Searches (and secretly researching and adding anything you couldn’t find) and your Failed Directory emails (We locate the correct email and happily redirect your email for you…. with out you even knowing)

Not to mention the copious amounts of emails we receive daily informing us of Company relocation, Name Changes, Merges etc. from clients and staff alike.

We are a friendly bunch in Directory so all feedback in regards to Directory changes or anything you need assistance with is GREATLY appreciated.

 

You can contact the Directory Department Team at Directory@L2B.co.za

 

 

About Sherina Shawe

"You have to do everything you can, you have to work your hardest, and if you do, if you stay positive, you have a shot at a silver lining." from: Silver Linings Playbook.

New Year, New Business: How to start it right.

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Business Opportunities

Steps to Success

 

Do you want increased success in business in the coming year or the chance to enjoy the success you’ve achieved more? Maybe last year was not a great year and you want to change your business outlook?

So what are some of the things you can do?

 

1. Get Delegating!

There are so many things you need to do when you are running a business, its very easy to convince ourselves that we need to do all of them. It’s not surprising that at the end of a business day we are exhausted and we have no time for ourselves. Delegation is critical to maintaining that all important work-life balance.

So how can our Lead system help you with that all important time factor, delegation and ultimately money?

We are going to start by sending you targeted information on a daily basis. Straight away you are going to save yourself the time of sifting through newspapers, gazettes and websites as well as the subscription expense to these sources.

You are in control with how much or how little information you receive, as everything you want or need to know is determined via your profile.

As for the art of delegation, you can send Tenders, Projects or Awards to your team and get them to follow up on your behalf.

 

2. Promote your business

Too often the task of marketing and promoting your business slips to the bottom of the to-do list, especially when there are more urgent jobs looming. Why not use some of the time you have created by subscribing to our service & delegating leads to your team to promote your business? It doesn’t take too much time or financial resources to do this on our system. Update your entry on our Platinum Directory and get your name out there so companies can find you, your products and services.

Check out Did you Know #DYK: Why should I subscribe to Leads 2 Business (L2B)? for more information on our products and services.

3. Make planning a weekly event

Planning is vital if you want a blossoming business and there are tools at your finger tips to make this process easier. Earlier we spoke of delegation, now is the opportunity to get feedback on how things are going with your team. Find out which leads have worked for you,which professionals you need to follow up on, who will be attending the next site meeting and where you will be collecting your next set of tender documents from. To assist you in this process we have a handy tool called Leads Management System which will enable you to download reports on your team and begin building an outlook for the year ahead.

 

4. Network

There is a certain amount of buzz that seems to fuel business when you begin interacting, creating a forum for new ideas, refining old ones or creating new contacts. Make use of our Platinum Directory to create points of contact with Professionals or other potential businesses you could set up joint ventures with in future months.

 

5. Set realistic goals & make time for you

Setting goals is a valuable habit, specifically if the goals lead to success as opposed to stress. Resolve to make achievable goals rather than pipe dreams as these only lead to frustration. Part of these goals need to include taking time for yourself. All work and no play is an unhealthy recipe, so please take the time to invest in yourself, if you do not, who will?

 

We understand this aspect of life and have created a business calendar where you can set reminders and synchronise this with your Outlook or Google calendar.

Let us make your life easier. You can see how by clicking here.

About Taryn Duckham

I am a lover of marketing, customer centricity and the art of influence. Being able to effect this through analysis, content and front end design is part of my work, my great love of creatively solving problems that reach across as many parts of Leads 2 Business as I can.