How to make the most of our Tenders?

posted in: Did You Know | 0

The Inside Scoop:

Ssssshhh, don’t tell the boss! I wanted to share some insider secrets with you. A brief look behind the scenes and into the research “engine room” of our company. I am hoping that you can use this information to your advantage. (wink, wink, nudge, nudge)

As you know, Leads 2 Business is keenly focussed on smarter ways to do and create business opportunities.This approach is not just about the information we deliver to you, but an integral part of our business ethos. Each month we capture literally thousands of tenders, yes, you read it correctly, THOUSANDS!

With this much tender information being pumped out on a daily basis, we have to find a smart and effective way to prioritise researching the subsequent tender awards.

How do we know?

Every Tender we send to you has an option to be monitored.
Monitoring a lead allows you to follow it through its life cycle
or assign it for follow-up within your team.

What is not so apparent is that we, in turn, use this monitoring
information as an indicator that this tender is important, creating
a priority flag back to the research team for follow-up.

It then becomes very important for you to monitor a tender!

How to Monitor a Tender

Monitoring a Tender can be done from selecting a recipient from the drop down box “Assigned to” on the tender.
Alternately, it can be done in bulk from the search results page first selecting which tenders you want to monitor, followed by “Actions”, “Monitor selection”. It will then present the same list of recipients as is available from the individual tender view pages.

Ways to get our attention

In the event you have not monitored a tender but still need the award information and the tender is now closed, you can email your request through from the tender page by clicking on “Request Award Information” button and someone from our research team will then follow up with you.

Tools you can use

There are more tools integrated into our tender notifications that we know will help you stay ahead. Specifically, our site inspection, follow-up and closing date reminders, which offer timeous alerts. An area for notes directly relating to the tender or contacts you may have reached out to. Our document collection and/or site attendance on your behalf through Infomessenger. (Gauteng only)

Making the most of your tenders is quite an exhaustive topic…

Here are the common points for consideration :

Subscribe

It may be seemingly obvious, but a valuable subscription to Leads 2 Business is a smart, streamlined approach.
We shoulder the cost of a research team and send you what is important to your business.

The number of filter combinations across categories, industries, geography and keywords creates a uniquely customised solution for your business lead pipeline. If you would like to know more about subscribing or taking a free trial, please send me an email on TarynD@L2B.co.za

Refine Your Profile

Making sure your profile on Leads 2 Business is tailored appropriately to your business requirements so that you get the lead information.

Your Advisory Settings Profile explicitly dictates what is received in the Daily Advisory email.

Steps to Action in Identifying opportunities


Go through the daily Advisory email thoroughly each day.

  • View the full details online.
  • Monitor & Request BoQ/ SI register/ Bidders Lists as soon as possible.
  • Set Reminders.
  • Email the researcher, if there are any discrepancies that you identify or if you need assistance.
  • Make Notes.
  • Download DTAs. (Daily Tender Advisory)
  • Keep a record of DTA numbers, instead of partial descriptions. This helps when searching.
  • Dismiss those unwanted DTAs, that are cluttering up your Search Result. (Be extra careful of dismissing DTAs by mistake)
  • Take advantage of our free online training, live support, telephonic support or in person training. (In person training is availble by appointment and only in selected areas)

Key Vocabulary to Understand:



  • Details Change:The details pertaining to the original tender have changed, please review the new details supplied in our notification.
  • Short Lead: This means there is a very short lead time or a very short time within which you can respond to this tender opportunity.
  • Awards: After the closing date, all the tenders are checked for basic compliance with the tender regulations. Non-compliant tenders are disqualified. The compliance of the products or services offered and the price is considered. Then all compliant tenders are listed in order of price. Those in the lowest price tender list are in the lowest price group. Preference points are given to suppliers on the list of lowest price tenders are first verified. Preference points are only awarded after the most expensive tenders have been excluded, as this makes the process faster and fairer. Those with verifiable information come out with the best preference points and are therefore awarded the contract.
  • Re-tenders: the issue of a second or subsequent request for tenders on a proposed contract.
  • Withdrawals: the contract has been withdrawn and there is no longer an opportunity to tender at this time.
  • Cancellations: the contract has been cancelled and there is no longer an opportunity to tender at this time.


About Taryn Duckham

I am a lover of marketing, customer centricity and the art of influence. Being able to effect this through analysis, content and front end design is part of my work, my great love of creatively solving problems that reach across as many parts of Leads 2 Business as I can.

L2B Blog: Build your Business with Building Tenders

Build your Business with Building Tenders

Build your Business with Building Tenders

There are a variety of approaches when it comes to tenders in the building and construction industry, that can drum up business. The most obvious is the direct approach by the main contractor. You tender. Tendering can be costly and time consuming as your company is competing with other companies for contracts. To increase your chances, be thorough and conscientious. Everything starts with the tender notice and ends with the tender notice. Contact the relevant professionals and ask for clarity on any aspect of the tender notice you are not sure of. If meetings are scheduled, attend them timeously. If there are any discrepancies in the tender documents, query them. Comply with the instructions in the tender document, to the letter. Ensure your signed and completed tender document is handed in at the correct time, at the correct place on the correct day. And hopefully, you’ve dotted the i’s and crossed the t’s, your company is the awarded company.

Another approach is sub-contracting. Main contractors require prices for their Bills of Quantity (BoQ), and they’re going to get them from sub-contractors. If you are a subbie, ensure your prices are competitive. Communicate with the main contractor and build that relationship and let the main contractor know about all your services and your products as they might not need you now; but they could need you later. Even if you can’t price that particular BoQ, still maintain that relationship. Subbies don’t need to wait for the main contractors to approach them. You can approach the main contractors, and just keep your company services and products alive in their minds.

Once the tender has been awarded; the subbie can approach the awarded company and remind them of their prices and services.

In the context of Leads 2 Business, knowing what tenders are out is the first stepping off point. Ensure your Advisory is set up to meet your company needs. Go through your Advisory email each day and follow up on any tenders of interest. Tenders are time sensitive so any delay can be incredibly counter productive.

As a main contractor, you could monitor the tender to ensure that you are notified of any changes to the tender notice.

As a subbie you would monitor the tender to ensure that you’re notified of when it is awarded, so that you can follow up with the awarded company. You can request a BoQ, to check whether any of your services or products are specified. You could also request a site attendance register, so you can approach the other companies that could possibly be tendering and with the help of the BoQ know what items need to be priced. Exposing your company to as many in the industry as possible, can only bring benefits.

Ensuring your company is listed on the Directory, also adds to the advertising of your company and will expose your company to those that seek your services.

There’s almost no end to the amount of work and opportunities available as you go along the supply chain for building tenders.

Examples of Building Tenders:

DTA 616433 – Construction of New Mdzimba Primary School. CIDB 8GB

DTA 616484 – KZN: Department of Health: Groutville: Groutville Clinic: Replacement of clinic. CIDB 8GB

DTA 616422  – Mount Fletcher Magistrate Office: Condition Based Maintanenance. CIDB 7GB.

Awarded Building tenders:

Awarded DTA 564116 – Rotunda Park Precinct Project in Turffontein – Phase 2

Awarded DTA 604734 – Construction of Bilanyoni Library

 

If you are interested in becoming one of our subscribers, please visit our website.

To view notes with screenshots on how to use our website, please visit our Wiki site.

To view more articles, please visit our blog.

About Claire Donaldson

I started working at Leads 2 Business in February 2005, and have served as Head of Department of Daily Tenders from 2007 until the present. I oversee both the Daily Tenders South Africa and Africa Departments.

Which Tenders are trending in Gauteng and do you know about them?

Searching for “Tenders”…

twitter

Twitter status1

Twitter status2

Facebook logo1

Facebook Tender Search1

Facebook Tender Search2

Facebook Tender search3

instagram

Instagram Tender Search2

An online search is the easiest and quickest way to obtain any sort of inforrmation you are looking for and there are so many ways of searching.

There’s Twitter, Facebook, Instagram..But.. as we can see by the results above, this may take a while as you would have to be very specific on what “Tenders” you are looking for ie: Lemon & Herb Tenders, Crispy Tenders, Mild Tenders and judging by the pictures and posts.. KT and Greta may be onto something #justsaying. And if you are anything like me…looking through all this might make you really hungry and now your thought pattern has shifted and the question is now chicken pieces or chicken pops!! hmmmm..oooh wait.. how about those nuggets, the ones with that delish little sweet and sour sauce (tummy rumble). On the other hand these searches may also give you helpful directions to your nearest KFC or chicken fast food restaurant… which in this case, is super helpful as my intention is to get this unforseen hunger taken care of!!

(25 min later…back at the office)

Right, so where were we. OH Yes!…So how do I search for “Tenders” and come up with relevant results? How can I search for trending construction tenders in my region?

Well, there is an easier way (certainly a more direct and to the point way).. a website and online platform that does it all for you where your hunger for chicken will not be awakened and where you can locate recent construction and building tenders with ease.. this platform is Leads 2 Business

Lets visit the website – www.L2B.co.za. Yes, you can access this from a desktop at your offices or onsite using your mobile. Super impressive right? I know.. I should know.. because I work here 😉 So who else better to guide you through this than me?

Our website is full of building and construction information various upcoming projects and tenders in South African and African regions, this keeps you in the know and up to date with current trends and as the professional, contractor, sub contractor or any person involved in this industry, you know how important this is, that is a big advantage. All the details are there, what they are planning, what sort of consultants or builders a client is looking for. Who to contact, yes we give you the details of the people involved so that you can possible get involved.. and sometimes it’s who you know.. and we can help with that 😀

Market Intellegence image

Lets talk about Trending Tenders. On our website we have an awesome feature called Market Intelligence. Here you can view trending tenders or projects in the regions of your choice and if you like graphs and charts, this is perfect for you. http://www.l2b.co.za/L2B-Tenders/Tender-Market-Intelligence

Another nifty feature you can use is Explore Leads http://www.l2b.co.za/L2B-Explore-leads.

Explore L2B Leads

Explore L2B Leads 2

 

 

Yay, finally, new building and construction tenders! You can click through the recently added tenders using the arrows on the side and to view more information on each one, just click on it. Yep, its that easy.

But you know whats easier??? Not having to do any searches.. yes, you heard me.

When you sign up, you create a profile of the information you want to receive, selecting regions, industry, keywords, tender, projects etc… and thats it… your part done. Sit back, relax and let us do the work for you. Every afternoon we will send you an email directly to your inbox of all the tenders / projects that match your profile. We obtain all this information from various sources such as newspapers, websites, online, the deeds office, town planning notices, word of mouth and many other ways 😉 We have our ways…

Now as a non subscriber you will be able to view some of the information and browse through our tenders and projects that we have online but this is very limited and all the pertinent information is only available to subscribers…

If you want to take the easy route and find out what’s happening where and when, why not take the leap and subscribe today. Contact me on MichelleH@L2B.co.za or download the forms at http://www.l2b.co.za/ by clicking on Subscribe.

Try it for a month, see what happens 😉

 

About Michelle Hosford

I work full time, study part time and now am the proud owner of the cutest puppy. Sleep...? What is that?

Understanding the Tender Process in Africa

 

Leads 2 Business : Understanding the Tender Process in Africa

 

Understanding the African Tender Process is not much different from the South African Tender process (see link to previous blogs referencing SA Tender Process).

 

In general, tendering follows the following (simplified) process:

  1. A need for a service is identified.
  2. Approval is obtained from the necessary entities.
  3. Documentation (including Bid Documents, BoQ, Drawings, Specifications, etc.) is prepared and approved.
  4. Advertising of Tenders.
  5. Receipt and opening of tenders.
  6. Evaluation of Bids.
  7. Awarding of Bids

Procurement can be achieved via the following methods:

Single Source (also referred to as Direct Contracting), Requests for Quotations (RfQ’s), Two-Stage Tendering, Request for Proposals (RfP’s), Restricted Tendering, Open Tendering, Prequalified Tenders. (For an explanation of the methods, please see http://procurementclassroom.com/procurement-methods/).

Of course, each country will have its own Public Procurement Regulations, rules and laws that govern the procurement process. Furthermore, each institution may have its own policy that is applied over and above the country’s regulations. Each advertisement will identify the forms and documents that will be required for that specific bid.

Some things to bear in mind specific to understanding the African Tender Process are the following:

There might be language barriers: depending on which country is advertising the bid, it might be advertised in another language (not English). Some bids will include a copy of the bid documentation which has been translated to English, but in the cases where they do not provide translated documents, it might be necessary for a translator.

When needing to contact the specific institution, ensure that you have the right dialing code for the country you are trying to contact.

It might be easier to communicate via email and this will ensure that there is also a paper trail of any queries raised and answered, in which case, the correct email address is a necessity.

 

 

 

For some tips on tendering, please have a look at the following articles:

http://www.miningreview.com/tender-process/

http://www.esi-africa.com/tender-process-17196/

About Cecile Van Deventer

I joined the L2Q Team in 2006, as a L2Q Support Assistant and have been the HOD since 2010. I supervise L2Q Bills, Daily Tender Bills, Control Lists and Directory.