Best Security Systems for an Office Building

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Best Security Systems for an Office Building

When choosing the right type of security system for your business you need to, make an informed decision and, know as much as possible about the various security systems available. Here is a list of the most important types of commercial security systems in the market:

FIRE ALARM SYSTEMS

Fire alarms won’t detect intruders but they do prevent you from losing assets that could be costly to replace if a fire were to occur. You would also be protecting the lives of your employees if a fire were to break out during business hours. SANS 10400: Part T – Fire Protection states that in the event of a fire:

The occupants or people using the building will be protected – including persons with disabilities;
The spread and intensity of any fire within buildings, and the spread of fire to any other buildings will be minimized;
The generation and spread of smoke will be minimized or controlled to the greatest extent reasonably practicable; and
Adequate means of access, and equipment for detecting, fighting, controlling and extinguishing such fire, is provided.

ACCESS CONTROL SYSTEMS

Controlling who has access to specific areas of the building is a way you can keep track of any indiscretions. Access control systems have the ability to collect data that states the time a person has accessed the building. Also, anyone who isn’t granted access will not have a way of entering the premises. This may be achieved by using a biometric access control unit where validation based on biometric qualities like iris and facial recognition, and fingerprint scans.

WIRELESS ALARM SYSTEMS

The advantage of a wireless alarm system is that it can go undetected as there are no visible wires. Intruders won’t be able to cut wires to disable the alarm system, and they will never know that they are being watched. Wireless systems are more likely to include solar and battery to stay on without the need for electricity in case of a power failure. Wireless sensors are easy to install, move and expand.

VIDEO SURVEILLANCE SYSTEMS

Video surveillance systems protect the inside and outside of your business. This can be very helpful because you can capture video of the intruder before they step foot into your business. If the intruder manages to come in and take something, presenting this type of video footage will be very helpful to the police when creating a report. Your video surveillance system should offer:

Easy access from anywhere
Safe storage – cloud storage/offsite
Flexibility to grow as your company expands

MONITORED SECURITY ALARM SYSTEMS

We’re living in the digital age, so everything, including your security alarm system, can be accessible to you through your cell phone. 24/7 monitoring stations call the phone number you provide to the alarm company when the alarm goes off and you’ll get an alert through the app too. A panic button will send an instant signal to the monitoring station whereby emergency help will be dispatched. Worth noting is that most insurance companies offer substantial savings to clients who have monitored systems, which may negate the cost of annual monitoring. Your security company should offer the following:

Investigations
Technical Assistance
Premises Monitoring
Armed Response and Escorting
Guarding and Security Consulting

IP-BASED SECURITY CAMERAS

Internet protocol cameras, or IP cameras, enable you to send and receive video footage through the internet and computer network. Improved ability for remote viewing and control, anyone on the network can potentially see video from any camera connected to the network. It is recommended that you use a camera with night vision capabilities. These cameras use an infrared spectrum of light at night and can view and record objects in the dark. Other advantages of this type of surveillance system are:

They record at a higher resolution. This means zooming in won’t create a blurry image.
They include motion detection and record any tampering with the camera.
You can use Power over Ethernet (PoE) to provide power to the cameras.
IP cameras are able to cover a better field of view.

All business sectors are affected in a range of ways by different types of crime. While it’s near impossible to eradicate theft entirely a comprehensive security solution is an effective way to minimise the impact.


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About Mark Meyer

I joined Leads 2 Business in February 2009 and serve as IT Director.

16 Office Etiquette Rules

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As we spend more hours at the office, than we do at home, we all want to work in a pleasant, friendly and comfortable environment, no-one should feel uneasy in their work environment.

 

Let’s take a look at a few Etiquette rules to make your work experience more enjoyable:

 

  • Be on time – do your utmost to get to the office on time, if you are going to be late due to car troubles, traffic congestions, etc. be sure to notify your superior.
  • If you are sick stay at home – no-one else wants to get your illness, so keep your germs to yourself and stay at home until you are fully recovered. And let’s be honest how productive are you really going be.
  • Dress Appropriately – Even if the office has a casual dress code, leave the beach wear and PJ’s for just that! Follow the office guidelines in terms of hemlines and necklines, to avoid embarrassing clothing mishaps.
  • Be Respectful of others Space – No-one likes to have people invade their personal bubble, so be mindful of your colleague’s space too! Don’t help yourself to their stationery or refreshments either, always ask first.
  • Telephone Etiquette – Don’t speak loudly in an open plan office, especially private calls, no one else needs to or wants to hear your business. Leave the office and take your call outside.
  • Mute your cell phone – Ringing cell phones and message alerts are very distracting for those around you, so always be mindful of this.
  • Email courtesy – Don’t reply all unless requested to do so, most of us don’t have time or the desire to read through these mails! Secondly, always watch your tone in your emails, as it is often hard to read, be aware of how you are saying it, to avoid upsetting the recipient.
  • Watch your social Media posts – know that nothing is private nowadays! If you are going to rant about your boss or colleagues don’t use this platform and secondly if you don’t want everyone to know your private business don’t splash it all over social media.
  • Watch your body language – we all have bad days, so if you are feeling frustrated or angry be aware of what your body language is telling your colleagues, if you are not in a good space take a walk.
  • Cleanliness – Keep your workspace clean, and always clean up after yourself in the kitchen. No one else wants to be cleaning up your mess. It is just common courtesy.
  • Be aware of strong smells – Avoid wearing strong perfumes as not all of us are partial to it and it can often trigger allergies for some. Lunch boxes too, can stink out an office be aware of what you are heating up as cauliflower, brussel sprouts and eggs can be quite pungent.
  • Table Manners – although you may not be at your grandmother’s dining room table, it is still not appropriate to eat badly at your workplace. No-one likes to hear loud crunching or be exposed to talking with food in your mouth, slurping or “chops slapping”.
  • Mind your manners – just because you are not at home, does not mean you lose your manners. Please and thank you go a long way regardless of where you are.
  • Be Considerate – in all that you do in the office, treat others with respect and they will offer you the same respect. If you feel someone has stepped over the boundary, take them one side and gently inform them of this. Sort it out promptly to avoid issues later on.
  • Practice Tolerance – in a workplace environment, there are people from all walks of life with their own traditions and cultures, personalities and different styles. Be mindful of this and tolerate the differences.
  • Last but not least – Don’t gossip – you do not like to be the talk of the town and neither do your colleagues. If you can’t say it to them then rather don’t say it.

I hope the above factors will come in handy in making your work day experience a happy and productive one!

 

 

Sources:
Entrepreneur


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About Debora Keet

I started working for Leads 2 Business in January 2006 as a Private Projects Researcher and have been in the Administration and Human Resources department since October 2008 until present.

Amazing Examples of Office Style Inspiration

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Amazing Examples of Office Style Inspiration

We all know that we are spending more and more time in the workplace. On average, we spend about 80% of our time in the office.

If we are going to spend such a huge amount of our time in the workplace we might as well be in comfort and style right? Yes, I said it, Style. Who doesn’t like Style? We all like to look good and dress the part especially when we step out. So, why not bring some style into our work environment.

Today, I am going to be chatting with you about the Amazing Examples of Office Styles.

What are we waiting for? Lets get right into it.

We know that an Office is a place where a number of employees come together to perform functions to meet the desired result of the organisation.

Lets take a look at the different types of Office Space, shall we?

The first one we will look at is called, Traditional Office Space: This type of office style offers more of a quiet/intimate space and is mostly used among law firms and consulting rooms. The features of a Traditional Office include the reception, boardroom and private offices.

The next type of office style is Creative Office Style and this is commonly associated with Open Plan offices and that is what we are going to be taking a closer look at. So, what is an Open Plan Office you may ask?

Well, the name pretty much sums it up. Open Plan buildings, offices or rooms have no internal walls dividing it into smaller areas. Modern day office styles are all about Open plans and open spaces.

Now, let have a look at the different types of Open Plan Office Styles. We are going to take a peek at the following Four types:

The first one is called One Large, Open Space and this style is suitable for small and quiet offices where individuals work side by side at adjoining stations. This type of office plan has a free and collaborative feel to it.

The next Style is called Cubicle and this is the most common type of office plans and this is because the work stations are set up as cubicles. This type definitely provides the highest level of privacy outside of a closed office.

Now, we are going to take a look at Half Partitions, yes, well this office plan allows the employees to see and speak over the space divider. If you prefer an office that works in teams then this office style is ideal for that.

The last type of Office Plan is called Team Enclosures and this office is great for work corporations where creative thinking is necessary and brainstorming and regular discussions are part of the daily requirements. Rather than waiting for a scheduled formal meeting or booking a meeting room, Team Enclosures are suitable for employees who need to communicate constantly and effectively.

So what conclusions can we draw from Open Plan Offices besides the immaculate styles and how cosy they can be? Yes, I know style does cost money but not as much as you would think.

Open Plan Offices are becoming the norm in modern day organizations because it can actually benefit the company economically. Yes, you heard right; you can save on money with these types of offices. Think about, with fewer walls to build, the cost tied to construction is reduced as it requires less time and materials to create the intended office space. And with the price of everything increasing these days, who’s not looking to cut down on costs right, or even save?

As a result of having a single workspace, companies can save since communal spaces use shared office equipment like printers, multi-purpose machines and filing cabinets. Let’s not forget that with staff members being in a shared environment, stationary and other materials are most likely to be shared amongst staff.

We all need our jobs and having one these days is absolutely necessary. We need to make a living but how about genuinely enjoying our jobs? I’m talking about having a love for what you do to the point where you’re not dragging your feet to work the next day. A work environment that not only looks good but creates a great impression where you connect with your colleagues. It starts with you and me, lets be a little bit more approachable and yes, a smile definitely does go along way.

Sources:

Squarefoot.com
Collins Dictionary
Commercial News
SMB Nation

 


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About Lauren Davids

I am a Content Researcher for the Western Cape Region in the Tenders South Africa Department.

10 Ways to make your Office more Efficient

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1. Don’t be afraid to delegate

You are losing money and precious time each day the files pile on top of your desk. Be sure to clearly define goals and objectives to your employees. Educate your employees on your expectations. Give responsibilities to qualified employees, and trust that they will perform the tasks well. This gives your employees the opportunity to gain skills and leadership experience that will ultimately benefit your company.

2. Match tasks to skills

Knowing your employees’ skills and behavioural styles is essential for maximizing efficiency. Asking your employees to be great at everything just isn’t efficient, instead, before giving an employee an assignment, ask yourself, is this the person best suited to perform this task? If not, find someone else whose skills and styles matches your needs.

3.Communicate effectively

Every manager knows that communication is the key to a productive workforce. An age-old aphorism goes, “It’s not what you say, but how you say it.” Good communication is what separates a poor leader from an exceptional one. When you communicate well with your team it helps eliminate misunderstandings and can encourage a healthy and peaceful work environment. Some examples of communicating effectively would be communication via training; having open meetings; listen to your team members; use visuals like presentations; display confidence and seriousness; act out your message; be humorous; encourage feedback and be appreciative.

4.Keep goals clear and focused

Everyone and every business needs goals. Make sure yours are S-M-A-R-T ones…

S – Specific
M – Measurable
A – Achievable
R – Relevant
T – Time-based

Monitor and measure your progress by conducting quarterly reviews. This will help to keep your team on target and working together. Be flexible and open to adapting to the situation as some goals will no longer be relevant or achievable. Try to keep them realistic and reasonable.

5. Incentivize employees

Most people agree that receiving money is a good incentive to work harder and stay motivated. There are however people who prefer to be recognized in a different way. It costs nothing but goes a long way with employees to hear how well they are doing. Practice boosting morale with words of encouragement and by catching people doing things right. Another way that won’t cost the earth is a brag board. Mention the employee’s good work in a place where everyone can see it. Printing certificates of achievements that the employee can put on their desk, in their office or cubicle. Throwing a staff lunch

6. Cut out unhealthy stress

Studies show that excess stress can cause real physical symptoms like headaches, upset stomach, increased blood pressure, chest pain and trouble sleeping. Not to mention mood disorders like anxiety and depression. Of course, not all stress is created equal. A certain amount of healthy stress in the workplace is actually a good thing. Here are a few points on how to relieve unhealthy stress at work: Form positive relationships; start exercising; eat healthy nutritious foods; get enough sleep; prioritize and organize, and kick bad habits.

7. Train and develop employees

Employees are a company’s biggest asset and investing in talent is vital to sustainable business growth and success. Boredom in the workplace can create feelings of dissatisfaction and negative working habits. Regular development initiatives can prevent workplace idleness. Having frequent training will also establish regular re-evaluation of employees, skills and processes.

8. Give each other feedback

Employees and managers the world over dread the ritual of performance reviews. We save up our comments and document all the things we note about a person’s performance and then, like a big cat ready to pounce, the manager calls in the hapless employee to spring a year’s worth of “constructive criticism” onto him or her. When done the right way with the right intentions, feedback can lead to outstanding performance. Employees have to know what they are doing well and not so well, carefully and frequently. When done the right way with the right intentions, feedback can lead to outstanding performance.

9. Think Big picture

Looking at the BIG picture involves trying to see the entire scope of a task. This can be a tactical way to obtain a full sense or understanding of things. Sometimes the big picture can seem overwhelming so by breaking it down you avoid worry, procrastination or even disengaging completely from the task. Ways to help would be to block your time by using a calendar or create an itinerary. Consider a realistic and thorough overview of the situation. Think positively about the path you’ll have to take to get there and be confident. Figure out skills you can use or need to develop. The sooner you begin to identify what skills you need the sooner you’ll gain forward momentum.

10. Ethics & Honesty

An article in Forbes states: “Companies find that ethical business practices increase their competitiveness in their respective industries, helping to further substantiate the notion that a culture of ethics is crucial to sustainable excellence.” Sometimes the moral fibre of society and the blind ambition of some leaders will not even consider the two most important traits essential to making a decision: honesty and ethics. Honesty builds trust, one of the most critical elements of solid leadership. It is displayed and built on personal behaviour, the quality of decisions and open and honest communication.

 

Sources:
Forbes
CourseHero
Smallbiztrends
TheHartford
Kazoohr
Snacknation
Getsmarter
MindTools
Creativitypost
Bizjournals

 


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About Helga Venter

My name is Helga Venter. I started with the company in 2004 and was promoted to Financial Director in 2007.