When I started working at Leads 2 Business, I had no idea what was in store for me, I had little to none experience in the Building and Construction industry, let alone Tenders. It was all completely Greek to me, however, as the days progressed all the information started to come together like a puzzle, piece by piece. After tons of training and the feeling of my mind going to explode, I could finally look at the complete picture instead of looking at the puzzle pieces one by one.
Learning the nitty gritty of the tender process has been quite interesting, I mean, I always thought that if you want to build something, you go ahead and build something. Not so fast buddy, clearly this was not the case. I soon came to realize that it’s quite a process. From a light bulb moment, to a design, to obtaining the correct professionals and, and, and,…. Phew! The stages include advertising of tenders, sale of tender documents and attendance of compulsory briefing sessions by prospective bidders.
I work in the Leads 2 Quotes Department and deal with the Daily Tender Bill Requests and closing dates became pretty important to me because once a closing date has arrived I cannot obtain a BoQ for a Tender and if a closing date can be so important to me, just imagine the importance of a closing date for someone who is tendering on a Tender.
By the said closing date, the tenderer should have gotten all his ducks in a row. Where required, attend the compulsory site meeting and get the feel of the project ahead. Start getting prices from Vendors to submit with his bid documents and making sure all his returnable documents are in order.
Take note that a closing date is your deadline. That date is the last date you can submit the relevant documents required to place your bid. Your bid has to be in by the specific date and the specific time stated on the Tender notice. Not a second later. If you submit your bid a second later, your bid will not be accepted. This is to avoid any irregularities and corruption.
Unfortunately, if it was compulsory to attend the site meeting, and you did not attend your bid would not be considered as well. The rules for Site Meetings and Closing Dates unfortunately go hand in hand unless otherwise stated.
But don’t let life get the better of you, stock up on the energy drinks and caffeine. Take note of the dates, take note of the meetings. And just like a wedding, save the dates.
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