Did you Know #DYK – 15 Ways to be more successful in Tendering

15 Ways to be More Successful at Tendering

1. Register on the applicable Supplier Database. Currently, that means being registered on the CSD (Centralised Supplier Database) https://secure.csd.gov.za/. If you are not registered, you can not tender. Period. Plus you also have to be registered on individual Municipality Supplier Databases. Keep on top of these registrations, and save yourself the last minute hassle. Being registered on these Supplier Databases, also puts you in the position to be approached directly to quote.
2. Maintain your CIDB, NHBRC and Professional Membership Registrations If these apply, do not let them lapse in any way.
3. Be in the Know. Leads 2 Business has got you covered in this department since we publish tender notices and project information for the building and construction industry, as well as related industries.
4. Be quick off the mark The quicker you make a decision on a tender notice, the quicker you can move on or start working on it.
5. Note the Dates on a Tender Notice. Set reminders for site meeting dates, for document collection cut-off dates (if applicable) and the closing date. Don’t leave anything to the last moment.
6. Attend the Site Meeting. If compulsory, this is not negotiable. If just strongly recommended, attending the meeting allows you to ask questions and get information that might not be in the tender documents, and therefore gives you an edge when filling out your tender document.
7. Pay attention to tender criteria and requirements If you do not comply with the specific requirements, you are wasting your time.
8. Read the entire Tender Document. If there are any discrepancies or you have any questions, talk to the applicable contact people to gain clarity.
9. Complete the entire Tender Document and attach supporting documents These are BEE certificates, Tax clearance certificates etc. Make sure all the supporting documents are the latest copies and everything is signed and initialled accordingly. Don’t use a pencil or forget to carry your total.
10. Closing Date. Do not be late with your submission. This is non-negotiable. Be 100% sure of where you have to submit your tender document.
11. Price Competitively. Do not focus on just “getting the contract”. Focus on “getting the work done”. If you undercut your prices, your company will suffer. And it is glaringly obvious when looking at all the submitted prices, and the lowest price is as depressingly unrealistic as the highest price.
12. Follow up on the receipt of your Tender Documents Attend the opening of the tenders or follow up with the applicable contact people.
13. Keep a copy of your submitted tender document. Not only can this be good for comparison purposes for later tenders, but if you win the contract; you need to know what you quoted.
14. Stay informed about the Adjudication and Evaluation process Don’t submit and forget about your tender. Please don’t move your company premises, and forget about the tender. Follow up and keep informed of the process.
15. Follow through Tendering is neither an easy nor cheap process, so maintain your presence and relationships and follow through with the contracts to the best of your company’s ability. Let your work speak for itself.

http://www.news24.com/Archives/City-Press/10-tips-to-get-a-government-tender-20150429

About Claire Donaldson

I started working at Leads 2 Business in February 2005, and have served as Head of Department of Daily Tenders from 2007 until the present. I oversee both the Daily Tenders South Africa and Africa Departments.

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